Job description

Qualifications:

• At least 3 years’ experience in office assistant or equivalent role.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Proficient with Microsoft Office Suite.
• Experience with project management software such MS Project a plus
• Experience with technical documentation, flowcharts, and schedules
• Experience with or the ability to quickly learn resource management
• Work well under limited supervision as well as in a fast-paced team
• Strong organizational skills, multitasking skills, with the ability to prioritize tasks

Responsibilities may include, but are not limited to:

• Acting as the contact point for all project participants
• Assisting in the document creation
• Support material tracking, working in coordination with supply chain, engineering, and program management
• Supporting the program manager(s) with organizing the customer requirements
• Performing various data entry tasks assigned directly by the program office
• Assuming the basic responsibilities of the program manager in their absence
• Review invoice and billing dates to ensure accuracy
• Coordinating quality controls for ensuring the deliverables meet client demands
• Preparing and providing documentation to key stakeholders and internal teams
• Ordering resources (e.g., software and equipment)
• Perform other duties as assigned

Key Cultural Competencies:

• Highly ethical and honest; operates from the highest levels of integrity
• Passionate about being of service to others, excellent customer service skills and self motivated
• Team player, team oriented
• Professional in demeanor and appearance, graceful under pressure
• Values free enterprise, patriotic
• High work ethic and respectful
• Resourceful, responsible and accountable
• Organized, detail oriented, strong planner
• Positive and energetic, skilled at building relationships, deals effectively with people at all levels
• Dedicated and dependable
• Flexible, adaptable, innovative and highly responsive

Job Type: Full-time

Pay: $55,000.00 - $75,814.17 per year

Benefits:

• Flexible spending account

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Irvine, CA: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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