Administrative Assistant PT-19
Job description
This position is responsible for providing Clerical and Customer support to the Building Code Division, Elevator Section.
Performs a variety of administrative support and clerical duties.
This class works under general supervision, independently developing work methods and sequences.
Special Certifications and Licenses
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Composes correspondence to include email, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board agenda items and forms. Proofreads documentation to identify and correct errors. Provide Customer Service, responds to emails, public records requests, telephone calls and related communications; resolves issues and/or escalates issues as appropriate.
Composes or assists in the preparation of regularly scheduled reports.
Creates and maintains a variety of databases and spreadsheets to facilitate preparation of a variety of reports.
Updates and maintains office policies and procedures.
Monitors budget expenditures in order to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment.
Payment Processing and Reviews financial documentation (i.e.; purchase orders, invoices, deposit slips, forms, cash reports, etc.) to ensure accuracy, performs internal checks and balances; provides documentation for audit purposes.
Follows-up on a variety of special assignments, projects, and related matters in order to ensure assignments, projects, tasks are completed in a timely manner and/or by established deadline.
Performs related work as assigned.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
County Core Competencies
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Emergency Management Responsibilities
County-wide Employee Responsibilities
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
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