Job description

About NYC Health + Hospitals:

Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

Job Description:

Summary of Position:

The Senior Executive Secretary provides strategic support to the Gotham Health Chief Executive Officer (CEO). This position will effectively prioritize the scheduling and management of the CEO's calendar and serve as a confidential aide. Will function effectively, providing optimal coordination and communication when representing the CEO.

Responsibilities:

• Takes dictation and makes transcription of important, complex and/or highly confidential material. Uses shorthand or transcribing machine.
• May take minutes of proceedings, conferences, and meetings, prepares agendas and makes necessary arrangements.
• Screens and determines priorities of telephone calls, messages, and incoming materials and routes to appropriate personnel and/or agencies.
• Prepares and/or edits correspondence and confidential reports. Maintains all private and confidential files. Responsible for informing senior staff of all appointments and conferences.
• Participates in and/or relieves health care executives of administrative duties, and performs the usual duties of a secretary acting in a highly responsible capacity requiring knowledge of NYC Health+ Hospitals' policies, practices, and procedures.
• Performs research to compile and arrange data for consideration and determination of policy questions.
• May supervise administrative/clerical personnel assigned to the office. Plans and reviews work assigned.
• Makes confidential contact with health care executives and serves as liaison between senior leadership within NYC Health + Hospitals, external offices, and/or agencies.
• Performs related work, as assigned.
• Work with Finance regarding petty cash.

Minimum Qualifications:

1. a. High School Diploma or equivalent and five years of clerical experience including two years as a stenographic secretary; or,
b. A Baccalaureate Degree from an accredited college or university and one year experience as a stenographic secretary; or,
c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.
2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.
3. High level verbal, written and secretarial skills and knowledge required; or,
4. A satisfactory combination of education, training and experience.

Department Preferences

• The ability to take dictation accurately, rapidly, and transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details, and to maintain confidentiality of all executive and health care system matters.
• High proficiency with MS Word, Intermediate Excel, PowerPoint, and Visio.

Please be advised that proof of Covid-19 vaccination is required prior to hire.

Job Type: Full-time

Pay: $56,625.00 - $75,000.00 per year

Schedule:

• Day shift

Work Location: In person

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