Senior Administrative Coordinator, Oncology Clinical Operations

Do you have expertise in, and passion for executive administration? Would you like to apply your expertise to impact Late Development Oncology Clinical Operations in a company that follows the science and turns ideas into life changing medicines?

ABOUT ASTRAZENECA

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

Join the team dedicated to Oncology, with an ambition to eliminate cancer as a cause of death. It’s our big vision that unites and inspires us. With multiple indications and high-quality molecules at all stages of our innovative pipeline, we keep pushing forward. From diagnosis to later stage development, we’re laser-focused on leading the way forward to create solutions that transform lives.

About our Gaithersburg Campus

Our Gaithersburg, Maryland facility crafts life-changing medicines for people around the world. This campus employs more than 3,500 specialists in our field and is only a short drive from Washington, DC. This modern and vibrant scientific campus is the home of R&D and Oncology in the US. Here, we play host to some of the most groundbreaking technology and lab spaces, all designed to encourage collaboration and cross-functional science. We believe employees benefit from being challenged and inspired at work. We are dedicated to fostering a culture of inclusion and collaboration.

The Gaithersburg site offers various amenities to help boost efficiency and help keep our employees happy and healthy. This includes a fitness center, employee healthcare clinic, electric vehicle charging stations, dry cleaning, full-service cafeteria and copy center. This is where you’ll find newly designed, activity-based workspaces to suit a variety of working styles while strengthening collaboration between teams.

What you’ll do

The Senior Administrative Coordinator coordinates internal and external meetings, so they run smoothly, including scheduling meeting times, making travel arrangements, and ensuring that various meeting amenities are available. This role has a high job complexity and requires a high level of independence to meet requirements outlined with minimal supervision.

Desired Qualities:

Personal Qualities: Outgoing, collaborative, self -starter, ambitious, energetic, independent worker, ability to prioritize effectively, organized, wanting to make a difference and, a great people person.

Customer Service: Can do, positive attitude with proactive and forward thinking when providing first class support.

Excellent communication Skills: Ability to communicate within the team and senior leaders effectively.

Flexibility: Ability to adjust as needed to workplace and leader requirements, maintaining visible presence in office.

Technical Skills: Excellent knowledge of various computer programs, especially MS Office Outlook, Skype, and computer knowledge to troubleshoot problems.

Detail-Orientation/ Organization skills: Ability to manage duties and tasks at the detailed level and anticipating what will be needed.

Independent Worker: Willingness to complete assigned tasks using creative thinking to solve problems if confronted with a challenge.

Team Player: Willing to work with a team of global coordinators to provide consistent service to the whole late development oncology team

Responsibilities:

• Extensive calendar management for VP - proactively manages scheduling conflicts and VP is supported/prepped for meetings
• Proficiency with Outlook to manage busy calendars, schedule meetings, virtual calls, and special events - including exercising discretion as to priority and decision-making responsibility
• End-to-end multi-location domestic and international travel arrangements including logistics, transportation, visas, etc.
• Process expense reports and track travel and entertainment expenses with accuracy and efficiency
• Attend project team meetings and take clear minutes when required
• Prepare meeting agendas, presentation and read-ahead materials and minutes
• Plan full logistics of team off-site and virtual events and town hall meetings within budget - including direct vendor contact, negotiations and setting up of contracts
• Set up meetings & teleconference calls using various types of technology, including telepresence, video conferencing, Skype, Zoom and Microsoft Teams, etc., both domestically & internationally
• Assist with purchase order requisitions - gathering necessary information and documents to ensure smooth approval processes
• Manage AstraZeneca systems, processes, and tools to support employee onboarding and offboarding
• Handle confidential information and maintains the security of the manager's records and files
• Performs other administrative tasks using independent judgement and discretion
• Plans and schedules own workload so that all activities are completed accurately and on time
• Facilitates smooth communications between the manager and other executives, managers, vice presidents, direct reports and employees; and between the manager and external parties

Essential for the role

• A minimum of 5 years of administrative experience
• H.S. diploma required; college degree preferred
• Broad administrative assistant experience and project management support experience
• Experience of working within a complex global organization
• Demonstrate intermediate to advanced PC skills and ability, including Microsoft office and other industry applications, e.g. SharePoint, Zoom and Microsoft Teams
• With an eye for detail, manage multiple projects/tasks simultaneously and effectively
• Forward-looking, results-oriented, focused/proactive problem solver
• Works well independently, as well as in a team setting
• Ability to prioritize tasks and meet deadlines
• Keen understanding of professional and diplomatic interpersonal skills
• Possesses general knowledge of working globally within a variety of cultures

Why AstraZeneca?

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

So, what’s next?

Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you.

Where can I find out more?

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