1/15/2023 11:59 PM Pacific

APPLICATION PROCESS
Complete the on-line application by clicking the "Apply" link above. Do not abbreviate job titles for yourself or employers. All pertinent employment with a Temporary Agency must indicate frequency and length of assignment. Prior to submitting your application, verify it reflects all relevant experience and education.

EXAMINATION PROCESS
1. Training and Experience Evaluation - Pass/Fail
Applications will be screened for best qualified applicants to compete in the competitive examination process.

If it is determined that your application meets the minimum requirements for this position, your application may be scored by a panel of Subject Matter Experts (SMEs). Scoring will be based upon scope and length of experience, responses to the Supplemental Questions, and general application appearance (e.g., sentence structure, grammar, and spelling).

For those passing the Training and Experience Evaluation (notified after the recruitment closing date):

2. Performance Examination - TBD
The Performance Examination will consist of document creation/revision utilizing Microsoft Office Word and Excel 2016, as well as an on-line multiple choice examination assessing fundamental knowledge for the position.

For those passing the General Fitness / Performance Examination:

3. Structured Oral Interview – TBD
The Structured Oral Interview will be before a panel and contain questions that assess technical knowledge, experience, and one's general fitness for successful performance in the position.

A total score will be computed using weighted scores on all testing components. Applicants must receive a passing score on the oral examination to be placed on the year-long eligibility list. The top 3 ranks (scores) on the eligibility list are eligible for the hiring interview for each vacancy in this classification within the life of the list.

BASIC POSITION FUNCTION
Under general supervision, to serve as secretary to the principal of an elementary school; to perform a wide variety of responsible secretarial clerical duties; to assist the principal by relieving him/her of administrative detail; to do related work as required.

CLASS CHARACTERISTICS
Positions in this class are assigned to the school and are characterized by the fact that they involve close contact with district-level departments and other schools; familiarity with the requirements of class schedules, placement of pupils, transfers, and teachers' assignment schedules are necessary in the proper handling of students, teachers and parents. A working knowledge is required in the coordination and balance of the school office where a small amount of supervision is received as many of the duties are performed while the principal is absent from the office.

Acts as secretary to the Principal performing a variety of secretarial and clerical duties;

Screens office visitors and telephone calls for routing to the proper areas;

Answers questions concerning school courses, activities or programs;

Refers persons to other areas for other sources of information, or schedules appointments with a school administrator;

Types materials of a confidential nature such as letters, reports, bulletins, announcements, memorandums and other documents;

Composes letters dealing with routine school activities independently or from oral instructions;

Receives, opens and routes mail;

Prepares monthly payroll, submitting it to the building administrator for approval of final form;

Helps make arrangements for and coordinates school and community activities;

Maintains active teacher correspondence, student cumulative files and other records; prepares reports;

Operates office machines including computer, fax machine, high speed duplicators, copiers, adding machines, and typewriters;

Coordinates arrangements for substitute teachers who are assigned to the schools;

Assigns and plans the work of student helpers, and may assign work to other clerical assistants including volunteers and noon aides hired for playground supervision;

Requisitions and issues supplies, keeps records for budget controls and types purchase orders when necessary;

Assists students who are ill or injured providing first aid if required and administers medication in the absence of a school nurse or health clerk;

May supervise the work of clerical assistants.

Experience:
Two years of responsible secretarial experience, including public contact responsibilities.

Education:
Persons with the experience, knowledge and abilities as stated are considered to have the necessary education.

Knowledge of:
Modern office practices and procedures, including the preparation of business correspondence, filing, receptionist and telephone techniques, and standard office equipment operation;
Elements of English usage, spelling, punctuation and arithmetic;
Principles of first aid.

Ability to:
Perform difficult secretarial and clerical work involving independent judgment and knowledge of school programs with accuracy and speed;
Take responsibility and use judgment in recognizing the scope of authority;
Compose routine correspondence independently;
Compile and maintain accurate and complete records and reports;
Understand and carry out oral and written directions relieving the Principal of administrative detail;
Meet the public tactfully and courteously;
Establish and maintain cooperative and effective working relationships;
Type at a rate of 50 words per minute from clear copy;
Operate a computer for word processing, spreadsheet creation/management, and database management.