Job description

Overview

About The Geneva Foundation

The Geneva Foundation is a 501(c)3 nonprofit established in 1993 with the purpose to ensure optimal health for service members and the communities they serve. This purpose is accomplished through our mission to advance military medicine through research, development, and education. Our culture is living our core values that focus on a higher purpose. Geneva serves a diverse population and is committed to making diversity, equity, inclusion and belonging a central focus of the employee experience. As a leader in military medical research, we develop critical lifesaving solutions for the global community – and build rewarding careers for our employees.

About The Position

The Recruitment Coordinator/Non-Interventional Study Coordinator oversees and administers research study and associated activities. Assists in project planning, and ensures that pre-established work scope, study protocol and regulatory requirements are followed. May recruit and coordinate research subjects, as appropriate, and serves as principal administration liaison for the project. Oversees and coordinates the provision of administrative and staff services to investigators; develops and maintains record keeping systems and procedures.

Responsibilities

• Plan and coordinate recruitment efforts with Branch/Section Chief and other staff members
• Proactively contact advertising vendors; discuss/discern benefits and risks of advertising in each venue
• Primary contact and ongoing liaison with advertisers
• Create and/or assist in creation of both generic CTC and study specific ads and recruiting campaigns; advertisement and recruiting materials must meet ethical guidelines
• Place and maintain advertising (flyers, newspaper, web-based ads, list servers, etc.); costs must be done within defined study budget parameters
• Track advertising efforts: placement, cost and return for the dollars spent
• Create study specific recruitment information in a privately held volunteer database
• Recruit volunteers: in a professional manner, clearly and succinctly disseminate approved protocol information to prospective research subjects (e.g. in person, over the phone, electronically) and track these efforts electronically
• Schedule appointments of prospective research subjects for briefings and screenings; follow-up those who did not keep scheduled appointments to either reschedule or closeout the encounter
• Primary staff member responsible for maintaining volunteer database: recruitment efforts, appointments, closing volunteers who are no longer available/no contact, etc.
• Prepare/assist with summarizing data as required for reports
• Organize and prioritize activities associated with conducting non-interventional studies
• Review and understand protocol, ensuring applicable regulations and guidelines are followed
• Maintain compliance with specific protocol, SOPs, regulations and guidelines
• Coordinate space and supplies with appropriate personnel
• Volunteer advocate
• Documentation: to include gathering, preparing and maintaining appropriate information per applicable regulations and guidelines (e.g., source and case report forms, participant rosters, SOPs)
• Enter required data on CRFs as needed, and audit records for accuracy, resolve discrepancies, correct as necessary
• Coordinate internal quality control monitoring
• Promote safety and confidentiality of research participants at all times
• Adhere to Occupational Safety and Health Administration (OSHA), International Air Transportation Association (IATA) Good Laboratory Practices (GLP), and infection control procedures
• Maintain and update files of all applicable regulatory documentation for IACUC or IRB (including protocols, approvals, amendments, modifications, etc.) as well as any communications with the sponsor or any other Federal or regulatory office (including prior approvals, change in scope, etc.)

Qualifications

• Bachelor’s degree in Nursing, RN, or equivalent required
• 1+ year experience in clinical research
• 2-4 years non-profit, research, or healthcare experience desired
• Demonstrate competence in oral and written communication
• Must be organized, attentive to detail, and possess a positive, friendly, and professional demeanor
• Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner
• Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software
• Knowledge of CFR, GCP and ICH guidelines

Job Type: Full-time

Pay: From $40,000.00 per year

Schedule:

• 8 hour shift
• Weekend availability

Ability to commute/relocate:

• Silver Spring, MD 20910: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• clinical research: 1 year (Required)

Work Location: In person

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