Job description
Are you an experienced administrative assistant? Have you ever worked with Education, Counseling and Treatment, or Religious services? This is the perfect opportunity for you!
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR), is seeking a Programs & Reentry Specialist. This position assists the Inmate Programs and Reentry (IPR) Executive Assistant, Assistant Director, and Deputy Assistant Director in supporting the Counseling and Treatment Services(CTS), Religious services, Education, and Programs Systems Bureaus with monitoring, completing special projects, and daily office management activities.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.
- Coordinates delivery and distribution of ordered materials
- Develops and maintains electronic and physical filing systems
- Manages telephone inquiries, correspondence, and calendars appointments
- Tracks and completes special projects, documents, compiles information, and ensures all assignments are completed in a timely manner
- Participates in procurement activities utilizing the procurement system
- Monitors purchasing, budget, and record keeping
- Manages administrative projects for the Inmate Program and Reentry Division, including scheduling meetings, events, and appointments, and coordinates travel arrangements
- Completes special projects for Bureau Administrators
- Provides support to the IPR Human Resources (HR) Liaison
- Gathers and prepares documents in response to public information requests and subpoenas
- Researches, reviews, and responds to a wide variety of correspondence
- Organizes and/or compiles information into concise reports, coordinating the submission of information from various entities
- Attends meetings, develops agendas and minutes, and represents administrators at meetings/seminars
- Maintains confidentiality of sensitive staff issues/concerns
- Drives on state business
- Performs other duties appropriate to the assignment
- Personal computers and various computer software applications including Microsoft Office and Google suite
- Office, budget, and fiscal management principles and practices
- General administrative services
- Principles and practices of project development and implementation
- Business English to include proper grammar, spelling, and punctuation
Skill in:
- Verbal and written communications
- Building and maintaining interpersonal relationships
- Organization and time management
- Typing
- Research, analysis, and decision making
- Report generation to include statistical reporting development
Ability to:
- Plan, analyze, and coordinate activities
- Develop effective operating procedures
- Interpret policies and procedures
- Interact professionally at all organizational levels, and develop positive working relationships
- Simultaneously manage multiple high-priority projects
- Develop and implement action plans
- Work independently with minimal supervision
- Prioritize assignments
- Compose professional correspondence
Three (3) years of responsible administrative experience equivalent to or above the Administrative Assistant III (AAIII) level in fields such as budget analysis, purchasing, data processing, or related administrative services work
Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).
- Vacation and sick days with 10 paid holidays per year
- Robust and affordable insurance plan to include medical, dental, life, short-term, and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program
- By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2430.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
laviolettawines.com.au is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, laviolettawines.com.au provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, laviolettawines.com.au is the ideal place to find your next job.