Job description

SUMMARY: Provides technical and administrative support to the Architecture and Engineering division, while developing increased technical and project management skills. The ideal candidate will have the capacity to complete a range of tasks within any given day – from the most basic of copying and filing, to the careful and complex work of generating a $500K invoice. This is a primarily remote role with a Southern California location requirement.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other job-related duties may be assigned in conformance with state and federal regulations.

Core functions:

· Assist managers with administrative support of multiple projects from initiation to close-out.

· Join managers on client kick-off calls and assist with documenting and reporting on program expectations/requirements. And partner with managers to address client comments.

· Assist Client Services with project set-up and Client Delivery with project delivery.

· Research prior project information, research prior reports and track project process.

· Assist with resolving general issues regarding point of contact(s), site information, client delivery and field management. Assist with client follow-up with regards to projects on-hold or awaiting final deliverables.

· Track and report multiple simultaneous project statuses across multiple platforms and tracking systems.

· Perform special projects as assigned by the Program Managers to capture additional requirements or satisfy client needs.

· Utilize Excel to develop basic spreadsheets with basic calculation functions.

• Function under minimal supervision and interface frequently with all levels of the organization.
• Contribute to the successful completion of project initiatives and demonstrate initiative and problem-solving skills.
• Maximize proficiency in using a server-based network for retrieving files, and in using the Internet in general. Experience with web-based programs (such as web-based file transfer programs, or Oracle, etc.) would be helpful.
• Set up and edit specifications that have been red marked by our Reviewers.
• Interact with cross-functional Project Development Team Members regarding content and delivery of projects.
• Assist Project Director by performing a multitude of administrative duties and special projects in daily operations and assist in the development and monitoring of project budgets.

In addition, you will:

· Protect operations by keeping company information confidential.

· Deliver outstanding customer service through timely response and proactive solutions to client’s needs.

· Demonstrate BV’s guiding principles in support of the company's strategic goals.

· Follow all documented policies, Standard Operating Procedures, and Work Instructions applicable to the position and support of BV's quality standards and strategic initiatives.

· Maintain safe and clean work area by complying with all procedures, rules, and regulations.

· May be required to work overtime.

· Work in a constant state of alertness and safe manner.

· Possess the ability to use and skillfully operate a computer is essential to this position.

· Successfully work from remote location.

SUPERVISORY RESPONSIBILITIES:

This job does not have specific supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

o Bachelor’s degree in Construction Management, Interior Design, Architecture (non-professional) or a related field is preferred: years of experience and certifications in lieu of degree will be given consideration.

o 2+ years of logistics, scheduling, and coordination experience.

o Proven organizational and risk management experience.

o 2+ of experience in a customer service, data analytics, and/or project support role is preferred but not required.

o Experience in commercial real estate, architecture, or engineering industry is preferred.

o Very proficient computer skills are required.

o Moderate to high degree of proficiency in Microsoft Office (Excel, Word, PowerPoint) and Microsoft Project. Example: MS Excel Function proficiency: Pivot Tables, lookup to if(s), ifcount(s), data validations, conditioning, etc.

o Highly proficient internet navigation skills including being able to locate obscure data preferred.

.

Certificates, Licenses, Registrations:

o None required.

Other Qualifications:

o Must have a cell phone and supply your own internet service.

o Must be able to work from a remote location.

o Excellent time management skills including ability to perform multiple priorities in a fast-paced environment and ability to work independently.

o Ability to individually prioritize and handle a large workload, when necessary, at a steady pace

o Able to effectively coordinate several projects simultaneously.

o Demonstrated ability to work well under pressure and attention to detail is required.

o Demonstrates effective written and oral communication skills.

o Ability to work in a fast-paced environment in a calm and professional manner.

o Ability to work diligently under minimal supervision and able to work with all levels of the organization.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the on-site duties of this job, the employee is frequently required to:

· Sit for extended periods of time

· Use of a computer for the 100% of a workday

· Repetitive use of hands/fingers for keyboard interaction

· Talking

· Hearing

· Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

The employee is occasionally required to:

· Stand, walk, and reach with hands and arms

· Lift and/or move up to 10 pounds

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. EEO/AAE: This employer is an Equal Opportunity Employer. M/F/V/D are encouraged to apply. This employer is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, gender, marital status, protected veteran status, sexual orientation or any other characteristic protected by law. All qualified applicants, including individuals with disabilities, “disabled Veterans”, or Veterans with service-connected disabilities, are encouraged to apply. We value the service Veterans have given to our country and we strongly support the hiring of returning Service Members. Our company is a federal contractor and requests priority referrals of protected Veterans. Please understand that this offer does not create a contract of employment for a definite term or a contract of continuing employment. This employer is an at-will employer and either party can terminate the relationship at any time with or without cause and with or without notice.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What is your desired salary?
• How many years of experience do you have as a Project Coordinator in an Architecture, Engineering, or Construction industry?

Work Location: Hybrid remote in Irvine, CA 92618

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