ADMISSIONS COORDINATOR

Daily Pay Option Available!!!

The Admissions Coordinator is to assist in census development and support the organizations admission process. The Admissions Coordinator reports to and works in concert with the Center Director of Marketing and Admissions. The Admissions Coordinator will ensure that regulatory compliance is met by ensuring that activities are completed in accordance with the standard operating procedures as outlined by the organization.

Responsibilities:

• Reconcile Center Census daily

• Maintain electronic bed board/room assignments and collaborate daily with Environmental team to ensure patient room readiness (acute DCs, bedholds, planned DCs, room moves, etc.)

• Conduct tours for prospective patients, families or business affiliates and complete the necessary follow up

• Collect appropriate insurance cards

• Complete admissions agreements for new/readmit patients within 24 hours of admission following Admission SOP

• Ensure that patient and family are appropriately welcomed and oriented to the Center on admission day

• Complete the required admissions and billing tasks for each patient admission

• Provide all anticipated planned patient admission information to MOD/Supervisor for follow up. Collect follow up report in morning meeting. Communicate necessary information to Business Development team

• Coordinate patient clinical needs on anticipated admission date from the hospital (special beds or equipment, medications, isolation, etc.)

• Obtain DC forecast for the week, daily to be included in opening/closing census reports

• Attend UR meetings when Admissions Director if not present

• Distribute all necessary paperwork to pertinent staff prior to admission (nurses’ stations, social work, environmental) to ensure Center preparedness for patient.

• Follow up daily with Business Development teams on the status of new and existing referrals to coordinate Center admissions

• Collaborate with Business Development team to gather/collect necessary medical and financial documentation to present to internals teams for approval

• Communicate all questions and decisions to referral sources/Business Development team utilizing the appropriate systems

• Input all patient referral information into the necessary systems.

• Obtain necessary approvals on financial and clinical criteria for every all referrals.

• Check for outstanding balance on all Center readmissions, prior to accepting all referrals. Collect open balances prior to readmission into the Center.

• Complete Admissions Checklist and Insurance Verification (MCR, Primary and Co-Insurance) processes

• Provide Closing Census Report by 5:30PM

• Assign and track facility Physician

• Maintain and manage all department data logs and reports- tours, referrals, trend reports.

• Communicate all acute readmissions to Business Development team for follow-up, reach out to patient/family to ensure re-admit to the Center

• Send Opening Census Report by 9:30AM to designated teams

Requirements/Qualifications:

• 2 years of experience in an Admissions/Marketing position in healthcare environment

• Long term care experience required

• Ability to discuss clinical evaluations with physicians and other care givers within facility

• Knowledge of medical terminology

• Knowledge of Medicare and 3rd party billing