JOB SUMMARY

Assist with the pertaining administrative functions of the designated facility.

PRIMARY RESPONSIBILITIES

• Maintain and enter time when necessary.
• Enter and receive purchase orders and code invoices; maintain PO logs and communicate with the Accounting department, buyers and vendors to reconcile all past due accounts.
• Monitor all inventory purchases and standard cost differences.
• Track incoming billing documents and verify for accuracy and prepare for billing.
• Open, close and bill work orders.
• Maintain documentation for billing including scanning, filing, mailing and maintaining needed files.
• Work with Accounting and Quality on all audits.
• Work with Credit department to have new Customers set up, existing Customers changed and resolve any AR issues.
• Order office supplies.
• Maintain, order and assist with computer setup and problems.
• Maintain phone listing and company vehicle listing.
• Assist with and track revenue and budgeting for the department.
• Assist Management with necessary policies and guidelines.
• Stock Work Orders resolved and work with Warehouse to close to locations.
• Transfer cost between locations.
• Prepare Commercial Invoices as needed.
• Perform other work-related tasks as assigned.
• Comply with all NOV Company and HSE policies and procedures.

FACILITY/GROUP SPECIFIC RESPONSIBILITIES

• Maintain all front desk reception duties, including answering phones and assisting customers
• Assist with Repair and Service project creation and updating throughout job
• Assist with receiving, coding and submitting invoices to payables
• Assist with parts sales invoicing
• Maintaining filing system
• Assist Admin Supervisor with miscellaneous projects assigned
• Assist Admin Supervisor with Centralized Invoicing program when needed
• Provide general admin support ODE1 employees

EDUCATION & EXPERIENCE QUALIFICATIONS

• Must possess a high school diploma, GED, or equivalent combination of education and experience.
• Microsoft Office knowledge required.
• Minimum 3 years’ previous experience in an office environment required.
• Prior experience with ERP systems a plus

JOB REQUIREMENTS

• Occasional overtime may be required.
• Excellent oral and written communication skills.
• Ability to multi-task with a strong attention to detail and accuracy.