Job description
Under supervision and in accordance with NYC rules and regulations, Responsibilities include, but are not limited to:
- Monitor weekly timesheets in CityTime (CT),
- Create, submit and approve final timesheets and leave requests for employees who are out on leave or separating from City services.
- Monitor leave balances in the Payroll Management System (PMS) and CityTime (CT),
- Review daily PMS reports for accuracy.
- Review pending pay details on the 161 report and advise payroll on the approval status.
- Review Citywide Human Resources Management System (CHRMS) Reports daily.
- Make the necessary data corrections in PMS/CityTime.
- Prepare manual leave adjustments in CT.
- Prepare documents to request supplementary payroll (when required).
- Approve leave request requiring documentation in CityTime for active employees.
- Enter late submitted paperwork into CityTime for employees.
- File all timekeeping records including but not limited to all medical documentation, jury duty, civil service exam, etc.
- Review checks that were placed on hold due to non-approved final CT timesheets
- Review timesheets not approved by their assigned divisions.
- Assist employees with timekeeping inquiries.
- Assist with special projects as assigned.
Minimum Qual Requirements
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Preferred Skills
PMS, CityTime, timekeeping and/or payroll experience necessary. Candidates should be detail-orientated and have excellent analytical, math, communication, and organizational skills. Knowledge of software such as Microsoft Word, Excel, Outlook, and Access is necessary.
Additional Information
***As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply at nyc.gov/studentloans***.
***We appreciate every applicants interest; however, submission of a resume is not a guarantee that you will receive an interview, only those candidates under consideration will be contacted.
***We appreciate every applicants interest; however, submission of a resume is not a guarantee that you will receive an interview, only those candidates under consideration will be contacted.
To Apply
Please click on the "Apply Now" button.
55-a Program
This position is open to qualified persons with a disability who are eligible for the 55-a Program. Would you like to be considered for the position through the 55-a program?
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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