Ingleside at King Farm (IKF,) located in Rockville Maryland, is a not-for-profit, continuing care retirement community central to the award-winning inter-generational King Farm community. IKF consists of 368 Independent living apartments, 32 Assisted Living Apartments, 32 Memory Support Assisted Living Apartments and 45 Skilled Nursing beds.

We offer small town living just a short ride from the Nation's Capital. Inside our walls, residents find a stress-free lifestyle with a variety of cultural arts, wellness activities and amenities to choose from.

Ingleside at King Farm is looking to hire our Property Management Coordinator!

We have a proven record of success! IKF consistently maintains a 5 Star CMS rating and we are CARF certified! We have achieved certification as a Great Place to Work based on team member feedback in areas relating to trust, culture, and the meaning derived from their jobs and we are SAGE Certified.

Ingleside offers competitive salaries and comprehensive benefit plans that include Medical, Dental and Vision, Paid Time Off (PTO), 401k with 3% matching after a year and 3-year vesting. We also offer onsite CPR, Well-being Model and Certified Dementia Practitioner training as well as Scholarship Opportunities up to $5000 in a year and an Employee Appreciation Award at the end of the year!

If your career goals and passion for seniors is in line with ours, Ingleside at King Farm is the place for you. We would be honored to review your resume and cover letter in hopes that you join our team!

Position Summary:

This position is primarily responsible for coordinating maintenance operations and functions of the community: administrative tasks, expansion project documentation and communication to stakeholders. Additional duties include administrative support.

Position Requirements:

One (1) to three (3) years' experience; or equivalent combination of education and experience. Incumbent should be able to apply common sense understanding to carry out instructions furnished in written and oral form, possess high-quality verbal and written communication ability, strong ability in planning and interpersonal, logistical and organizational skills. Must be proficient in the operation of computer applications such as Microsoft Office and Publisher, various office machines including multi-line telephone, calculator, copying machine, fax, etc.

Key Responsibilities:

Property Management Responsibilities:

Processes incoming maintenance requests and distributes to workers as appropriate.

• Obtains work request from residents and staff via voicemail, emails and through other types of communications.
• Notifies Facility Services leadership of any outstanding or incomplete work orders that are pasted the due date.
• Acts as departmental correspondent and notifies resident of the receipt of submitted work order in conjunction with the Property Managment leadership.
• Maintains all aspects of the work order system, (The Worxhub). Monitors the status of work orders, schedules and reschedules work as appropriate.

Administrative Functions:

Performs clerical functions for Property Management department as well as other general office duties as assigned.

• Performs word processing and clerical duties as requested in a timely and accurate manner.
• Proofs all work before forwarding to resident or staff, ensuring 100% accuracy.
• Sets up AV and IT requirements for meeting for Facility Services department.
• Demonstrates a thorough knowledge of Microsoft Office software: Power Point, Excel, Outlook, Word, Project, and Adobe Pro.
• Prepares and tracks purchase orders and check requests for Property Management department. Forwards to supervisor and finance department.
• Partners with Accounts Receivable department to generate monthly ancillary charges for residents.
• Types and distributes assigned communications (memos, meeting notes, newsletters, reports) and then distributes to key stakeholders both in and outside of the organization.
• Creates and maintains electronic filing system.
• Responsible for maintain multiple outlook calendars, creating meeting requests, booking meeting rooms and making luncheon/catering arrangements.

Performance and Professionalism:

• Maintains resident confidentiality and privacy at all times according to policies and procedures; uses discretion when discussing confidential matters
• Demonstrates courteous and cooperative behavior with residents, families, co-workers, subordinates, supervisors, and other department staff
• Maintains positive working relationships with management and coworkers; willingly follows directions and requests as appropriate
• Exhibits professional standards through appearance and demeanor consistent personnel standards
• Demonstrates a thorough knowledge of work assignments and performs in a manner to meet quality and timeliness objectives
• Demonstrates knowledge and understanding of policies and procedures; seeks clarification or interpretation from appropriate supervisor when needed
• Uses tactful, diplomatic communication techniques in all relations with others.

Professional Development:

• Demonstrates professional development/skills competency in all activities
• Participate in educational opportunities appropriate for position. Participate in projects or committees as assigned
• Maintain all certifications necessary for employment
• Demonstrate flexibility, open mindedness, and versatility in adjusting to changing environments and requirements as necessary
• Commit to continually improving his/her skills through participations in education opportunities whether offered on the job, within, or outside of the community, to increase knowledge of work-related issues
• Maintain a current knowledge of federal, state and other regulations applicable to job.

EEO Statement

As an employer committed to Equal Employment Opportunity, Ingleside recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.

If interested in this position please apply to this posting and attach cover letter along with your resume.

Due to the large number of applicants please DO NOT call to check on the status of your application. Hiring managers will review all applicants and contact those that are the best qualified.