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Position Summary:
We have an exciting opportunity to join our team as a Program Associate.

Reporting to the Director of Education Program Administration, and working closely with the Vice Chair of Education, the Program Associate supports administrative activities and strategic programs for the education team as outlined below. This individual works with limited oversight

Job Responsibilities:

Education Team Administration:

• Manage the schedule of and provide administrative support to the Vice Chair for Education;
• Support the Director of Education in managing education mission budgets, tracking P&Ls and metrics. Support the preparation of quarterly reports and annual summaries for the department leadership team;
• Provide administrative management support for scheduling education team meetings, arrange business travel, photocopy, file, etc.;
• Manage Pcard and expense reimbursement for the education team in line with NYULH policies;
• Coordinate education events including those for CAMS, training programs and research;
• Welcome and ensure visitors to the education team are recorded in Angus system;
• Plan the American Association of Child and Adolescent Psychiatry (AACAP) annual Child Study Center (CSC) reception and any other education-led marketing events; and
• Provide team coverage as necessary;

Grand Rounds Program Support:

• Facilitate all aspects of the weekly DCAP Grand Rounds presentation
  • Scheduled identified speakers.
  • Provide audiovisual support.
  • Send weekly advertisements.
  • Solicit, prepare and submit documentation for continuing medical education credit.
  • Handle processing of all forms related to Grand Rounds presenters, including disclosure forms, video release forms, etc.
  • Draft speaker introductions.
  • Manage the lunch reception after the presentation and speaker dinners.
  • Manage calendar invitations.
  • Schedule videotaping.
  • Process and track payment of honoraria and travel expenses for external speakers.
• In collaboration with RCPC staff, facilitate and manage RCPC staff attendance and CME credit for attending DCAP Grand Rounds.
  • Handle processing of all forms needed for attendance at grand rounds
• Work with the Vice Chair for Education to prepare the RSS (Regularly Scheduled Series requirements) documentation annually.

Continuing Education Support:

• Facilitate all aspects of the Education Mission’s continuing medical education programing including but not limited to Grand Rounds and the DCAP Psychology Continuing Education Program.
  • Assist day of events and presentations.
  • Advertise continuing education programing internally and externally.
  • Process and track payment.
  • Assist the Director of Education Administration in the monitoring and tracking of continuing education budgets.

Child and Adolescent Mental Health Studies (CAMS) Undergraduate College Program Support:

• Support the CAMS Program Manager;
• With review by the Director of Education and the Director of Finance, liaise with CSC Payroll to ensure accurate payments are made for CAMS at the end of each semester;
• Organize and manage CAMS events, including screenings, interest groups, interviews, etc.;
• Develop and prepare marketing materials and social media posts for CAMS classes or CAMS sponsored events;
• Support the CAMS summer internship program; and
• Prepare letters of recommendation for CAMS students and other correspondence.

Education Research Support:

• Attend the Education team weekly research meeting and participate in research related activities;
• Assist in the recruitment of research subjects and manage payments for participants;
• Develop and prepare materials for various research studies such as Rapid Education in Sleep Training (REST) and R2R studies; and
• Facilitate the distribution of study materials to research subjects and retrieve subject data.

Strategic Program Coordination:

• Support the Director of Education in managing education mission strategic initiatives including but not limited to preparing strategic documentation and coordinating meetings.

Performs other duties as assigned

Minimum Qualifications:
To qualify you must have a Associates' Degree is required. Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience. Effective Oral, written communication and interpersonal skills. Computer Skills -Working knowledge in the use of Microsoft Office Word, Excel, Power point and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft. Ability to type at a speed of at least 45 net words per minutes.Knowledge of standard office practices. Ability to multi-task while paying attention to details. Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.

Preferred Qualifications:
Advanced terminal graduate degree (e.g., M.F.A, M.P.H, M.S.W, etc.).

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $45,600.00 - $60,170.63 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here