Job description

Location: Roxbury, MA Category: Staff Posted On: Fri Dec 30 2022 Job Description:

The President's Office is seeking knowledgeable and collaborative staff assistant to provide administrative support to the Executive Assistant to the President and to the Interim Executive Vice President for Academic and Student Affairs. This is an excellent opportunity to be part of a dynamic and collaborative environment within the Massachusetts Community College system.

• Assist Executive Assistant to the President with RCC 50th Anniversary events
• Schedule appointments for internal and external parties and maintain calendar for the Executive Vice President of Academic and Student Affairs using Outlook extensively
• Schedule appointments via Zoom and/or Microsoft Teams
• Coordinate travel arrangements
• Reconcile monthly credit card authorizations
• Create and maintain filing systems, both electronic and physical for EVP
• Greet visitors for President and EVP offices
• Coordinate catering for luncheons for meetings
• Answer incoming and place outgoing calls
• Sort and distribute mail
• Order Office supplies

Job Requirements:

• Associates degree in business administration or a related business field and/or 2-3 years of experience providing administrative assistant support in a high-level, confidential office environment
• Excellent communication skills, verbal and written.
• Strong organizational skills
• Ability to work independently and prioritize assignments
• Must be proficient at Word, Excel, PowerPoint and Outlook, Zoom, Teams and/or another related computer office software
• Ability to work in a fast-paced environment with extensive internal and external contact and frequent interruptions
• Ability to deal tactfully, confidentially, and respectfully with a wide variety of people

• Maintaining positive culture among all departments

Preferred Qualifications:

• Bilingual a Plus
• Experience working in a higher education and/or non-profit environment

Additional Information:
This is a full-time, benefitted, Non-Unit Professional Position.

Salary Range: Salary commensurate with academic background and experience. Employees of Roxbury Community College are considered employees of the Commonwealth of Massachusetts and receive benefits that include:

• High quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC)
• Reasonable Dental and Vision Plans
• Flexible Spending Account and Dependent Care Assistance programs
• Low cost basic and optional life insurance
• Retirement Savings: State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b).
• 12 paid holidays per year and competitive Sick, Vacation and Personal Time
• Tuition Benefit for employees and dependents at state colleges and universities
• Short-Term Disability and Extended Illness program participation options
• Professional Development and Continuing Education opportunities
• Qualified Employer for Public Service Student Loan Forgiveness Program
• Cell Phone Bill Discounts with Verizon and T-Mobile Cell Phone Carriers
• Access to the Commonwealth's Mass4You, employee assistance program
• Free employee parking
• Public Transportation is available to the College via the MBTA Orange Line Roxbury Crossing Station which is an eight-minute walk to the campus.

Location: Roxbury campus

Hours: 37.5 hours per week, Monday to Friday 9:00am-5:00pm

Expected start date: January 2023

Application Deadline: Opened until filled
The College will not sponsor applicants for work visas

COVD VACCINATION REQUIREMENT:
Candidates for employment should be aware that all Roxbury Community College students, faculty and staff are required to be fully vaccinated by January, 2022. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.
The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at_ www.rcc.mass.edu/clery_.

Job Type: Full-time

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