Job description

SUMMARY

Marine Solutions is a specialized construction and engineering firm focused on building and maintaining waterfront, hydraulic, navigation, and bridge structures. We are a certified small, woman-owned, disadvantaged business enterprise (WBE/DBE). Marine Solutions is headquartered in Nicholasville Kentucky with offices in Maryland, New Jersey, New York, and Ohio. We offer our services throughout the United States and our valued clients include federal, state and municipal agencies, architectural and engineering firms, construction companies, and industrial entities.
We are currently seeking a highly motivated and efficient individual to join our team. The Office Administrators role will be providing administrative support to our team based in Nicholasville, KY as well as other offices.

TYPICAL DUTIES & RESPONSIBILITIES

Candidate’s must possess good time management as well as organizational skills. They must be able to make effective, high-quality decisions, understand complex projects and develop open and consistent communication with our team.

• Answer incoming calls and route them to the corresponding office and employee while maintaining a professional demeanor.
• Maintain the crew house utilized for housing our traveling employees.
• Maintains office operations; reviewing and approving supply requisitions; organizing office, conference rooms and kitchen supplies.
• Administers office policy standards and procedures as established by the Management team and HR; measuring results against standards; making necessary adjustments.
• Develop and maintain strong, positive relationships with the office leadership and staff.
• Organizes corporate travel for employees as needed.
• Receive incoming and outgoing mail and packages.
• With support from the Special projects manager, organizes employee engagement efforts by coordinating internal luncheons, corporate events and other team-building activities.
• Coordinate set-up of new employee workspace.
• Assist with preparation, printing, production and shipping of submittals and reports.
• Ensure security, integrity, and confidentiality of data.

EDUCATION & EXPERIENCE

High school diploma and a minimum of 1 year in a similar role required.

REQUIRED CERTIFICATES, LICENSES & REGISTRATIONS

ADDITIONAL CERTIFICATES, LICENSES & REGISTRATIONS

QUALIFICATIONS

• Ideal candidate has an enjoyable demeanor, thrives in a people environment, positive attitude, and fantastic communication skills.
• Frequent communication with employees and customers is required in this position. Must be able to exchange accurate information effectively.
• Enjoys a collaborative working style.
• Computer proficiency with Microsoft Office and Adobe Acrobat.
• Ability to learn advanced software functions and grasp complex contractual agreements.
• Administrative experience in a professional setting.
• Experience with developing and managing budgets preferred but not required.
• Ability to have good time management skills and prioritize highest priority items first.
• Work under pressure with deadlines.

PHYSICAL REQUIREMENTS, WORK ENVIRONMENT & SAFETY

The duties of this position require the employee to regularly sit, stand, walk, communicate, and adapt. Reasonable accommodation may be provided to enable the employee to perform the required duties of this position. Minor in-town travel will be required.
Employee safety and security are critical parts of our company core values. Accountability, positive attitude, proactive communication, continuous improvement, and teamwork promote safe conditions and safe actions.

Benefits
401(k)
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Accident Insurance
Vacation and Sick Time
Paid Holidays

Schedule
Full-time position
8-hour shifts, Mon-Fri
Overtime may apply

SCREENING

All applications must pass a background check and pre-employment drug screen as well as random drug screens throughout employment.

EQUAL EMPLOYMENT OPPORTUNITY

Marine Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, status as a protected veteran, or any other factor protected by federal, state, or local laws.

Nearest Major Market: Lexington

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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