Crossmedia is the global media independent. We’re committed to doing media and business the right way, guided by the principles of TRUST, REASON and the pursuit of HAPPINESS. Crossmedia US was founded in NY in 2000 and is one of the largest minority-owned full service media planning & buying agencies in the nation. Together with our network partners in Germany and the UK, we are 600+ Crossmedians worldwide with big ambitions to continue to grow with soul.

We focus on what media agencies should do: create innovative connections between brands and people regardless of channel or budget. And, we do it in an honest way. We are and always have been a values-based organization. We earn our clients TRUST by ensuring media transparency in our business model and objectivity in decision-making. We apply REASON & logic to everything and have one of the leading analytics groups in the industry committed to uncovering data insights to drive solutions. The pursuit of HAPPINESS matters to us. Big time. We are committed to each colleague‘s professional & personal wellbeing and growth. It’s why we have countless initiatives, clubs & cultural events dedicated to our people and why we‘ve been the top ranked media agency on Ad Age’s Best Places to Work for the past three years in a row.

In the US, we have offices in New York, Philadelphia and Los Angeles. Our client roster includes US Bank, White Castle, NASCAR, Tommy Hilfiger, Torrid, Illva Saronno, Lightbox, European Wax Center, Invesco, AIG, The Hartford, and more.

The Master Data/AP Associate is essential to the Client Accounting Dept., ensuring all master data is maintained in accordance with company guidelines, along with providing support to the overall company accounts payable process. A successful candidate will have experience with master data, in both client and vendor aspects. Experience in Invoice management platforms is a big plus, strong excel skills, resourceful and demonstrates the initiative to participate beyond what is required. This person must demonstrate the ability to work autonomously and collaboratively with internal teams, along with possessing strong organizational skills and attention to detail.

VENDOR SET UP AND MAINTENANCE

• Ensuring the accuracy and timeliness of master data entry into our media/financial system in accordance with company guidelines
• Updates and maintains required vendor documents as needed
• Performs vendor audit on a recurring basis

CLIENT MASTER DATA MAINTENANCE

• Client/Product/Commission set up/maintenance

VENDOR INVOICE MANAGEMENT

• Vendor Invoice management and monitoring in IPS Platform
  • Monitors 3rd party vendor invoice management platform to ensure invoice records in all pending queues are resolved within required timeframe
• Works directly with vendors to ensure invoices are sent with appropriate information required for invoice coding and to appropriate location
• Maintain the vendor contact database
• Prepares and presents a monthly IPS aging report of anything pending 60+ days with status and next steps to resolve.

MISCELLANEOUS

• Ad-hoc projects and reporting as needed
• Support to Accounting Associates and Analysts as needed.

GENERAL

• Strong interpersonal & written skills and diplomacy a must; needs to be collaborative across multiple stakeholders
• Professionalism – integrity, reliability, diplomacy and flexibility
• Attention to detail – thorough and quality-oriented work
• Self-Starter – willing to work independently or part of a team
• Team player – open minded, willing to help team and company for a common goal.

• Media agency experience is desirable
• Strong proficiency utilizing systems and tools
• Excel expertise
• Excellent attention to detail
• A natural curiosity and desire to learn
• Excellent people skills and enjoys helping other team members
• Microsoft Word, Excel, and Outlook proficiency

COMPENSATION RANGE

$48,000 - 55,000 (commensurate with experience)

COMMITMENT TO DIVERSITY, EQUITY & INCLUSION

Diversity is in our DNA. As a minority-owned company, our commitment to an inclusive environment has long been embedded into agency practices and at every level. Almost one third of senior leadership identifies as a person of color and over half of our executive leadership are women. We have active mentoring & internship programs that create opportunities for underrepresented groups. Internal agency programming is anchored by XMEquity365, a permanent, year-round initiative fostering acknowledgement and support of marginalized communities within five pillars – Excellence, Voices, Education, Giving & Representation.

CROSSMEDIA BENEFITS

Our principles of Trust, Reason and the Pursuit of Happiness are brought to life through benefits that recognize and support the diversity and physical, emotional and professional well-being of our people, including:

• Work with flexibility, including hybrid options to work from home and onsite.
• Open PTO policy and paid sabbaticals at significant milestone anniversaries
• Fully-funded healthcare options and agency-wide physical & mental health support
• 401(k) with company match, student loan relief program and financial counseling support
• Generous paid parental leave policy
• Life milestone recognition & support
• The Pursuit of Happiness Fund devoted to helping Crossmedians find their happy (be it travel, enrichment class, fitness membership or professional development)
• Cell phone/tech reimbursement
• Student Loan payment plan
• Tuition reimbursement
• And burgers – lots and lots of burgers.

Crossmedia is committed to providing equal employment opportunities and creating a diverse and inclusive company culture and that does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other basis prohibited by applicable federal, state, or local law.

All job requirements are subject to possible revision to reflect changes in the position requirements, business necessities and/or to reasonably accommodate individuals with disabilities. Essential and other job functions are subject to modification. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws).

Continued employment remains on an “at-will” basis.” Reasonable accommodations may be provided to enable individuals with disabilities to perform essential functions in compliance with the American with Disabilities Act of 1990.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Prolonged periods of sitting at a desk and working on a computer. Must be able to remain in a stationary position 50% of the time.
• Ability to stand, bend, and reach
• Lift at least 10lb
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe details at close range (within a few feet of the observer).

In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position with Crossmedia, please email people.team@xmedia.com.