Job description

Position Title: Lead Mail Center Coordinator

Department: Manufacturing Operations

Reports To: Senior Manager of Manufacturing Operations

Position Status: Exempt

Job Class: Regular Full Time

OCCUPATIONAL SUMMARY:

The ideal candidate must have at least 2-3 years of experience in a Mail Center environment. The Lead Mail Center Coordinator is responsible for overseeing accurate distribution, dispatching of incoming, outgoing, internal mail of World Changers Ministries, and supporting the Manufacturing Operations Director in fulfilling the vision of World Changers Ministries. Coordinate with Print Center to facilitate that Presorted Mail is properly in trays with Sleeves and strapped for Delivery to the BMEU. Verify all USPS Paperwork corresponds to mail being delivery weight, postage, amount of trays and tray labels. Works well with other departments in planning and leads his/her team members. Other responsibilities include ensuring that all inventory items and raw materials are properly identified and readily accessible. Follows directions in excellence and ensures that he/she operates according to the standards of quality that are set in place, to yield a zero defect product while maintaining the 7-10 day turn around shipping timeline.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Oversees Mail Center, and enforces quality control measures
• Performs weekly random area inspections
• Knowledgeable of Postal regulations associate with mail processing
• Knowledgeable of all of the shipping carriers (i.e. Airborne, UPS, USPS, FED-EX, etc…)
• Evaluates, cross trains and motivates team members in all positions within the Mail Center Department
• Assists Shipping Manage, Print & Data Center Supervisor in troubleshooting Package & Letter errors prior and after shipping (Returns) (i.e. misprinted labels, incorrect messages, potential damage goods)
• Assists the Manufacturing Operations Senior Manager in performing an analysis of Mail Center processes and postage departmental usage
• Ensures the Mail Center Postage machines have adequate funds for all daily mail processing
• Packs all Presorted mail verifies paperwork is complete for delivery to BMEU
• All expedited mail is processed

• Forwards APC’s to Shipping Supervisor
• Performs random inspections to ensure additional training is not required
• Must be knowledgeable in the Mail Center environment
• Ensures that all production work meets the standards and guidelines of the Ministry
• Coordinates and manages each assignment given from inception to completion
• Creates and maintains productivity levels required for meeting daily quotas or timelines for metered mail
• Composes email correspondence and prepare analysis data reports on a daily/weekly/monthly basis as required
• Completes assigned tasks for each project in a timely manner
• Creates Excel Spreadsheets, prepare reports, and assists in inventory control
• Must be accustomed to a fast paced high energy working environment
• Other duties as assigned.

PROFESSIONAL DEVELOPMENT AND LEADERSHIP
EDUCATION:

• High School Diploma or GED

EXPERIENCE:

• Knowledge of Pitney Bowes Postage System Skills (a plus)
• 2 yrs. Mail room/center experience
• Smart-Mailer Address Postal Software experience (a plus)
• Bulk Mail Processing

SKILLS/ABILITIES:

• Great organizational skills in order to keep and maintain excellent records (i.e. hardcopies & softcopies)
• Ability to plan and execute assignments accordingly in order to meet timelines
• Strong writing and verbal communication skills with the ability to work well with the others
• Ability to work with minimal supervision
• Works well under pressure
• Must be flexible and adaptable to change
• Ability to memorize, and identify standard state & zip codes
• Ability to work with mass quantities of product at a continuous pace
• Ability to verify and process metered mail according to the set guidelines already established
• Ability to know the difference between U.S. and International addresses
• Attention to detail and performs routine inspections of all mail for metering prior to packaging or posting
• Ability to complete air bills for various shipping companies
• Mathematical and comprehension skills a must
• Time Management Skills a must

EQUIPMENT TO BE USED:

• Strong Computer skills (i.e. Microsoft Outlook, Microsoft Word, Excel, Access, PowerPoint, Microsoft Project)
• Shrink Wrap Machine
• Ability to read a weight scale
• Licensed and able to drive a cube truck with lift gate
• Ability to operate the manual stacker
• Licensed to drive a Forklift
• Exposure to the following Pitney Bowes products:
• Connect+ 1000 mail system
• Digital scale
• Postage By Phone account management

WORKING CONDITIONS:

• Normal warehouse environment

Job Type: Full-time

Pay: $35,568.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have Smart-Mailer Address Postal Software experience?
• Do you have 2 years Mail Room/Center experience?
• What are your salary expectations?
• Are you legally authorized to work in the United States?
• What are your salary requirements?
• Do you require sponsorship to work in this country?

Work Location: In person

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