Job description
Energy Transfer, recognized three years running by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America’s energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children’s Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more. Come join our award winning 10,000 strong organization as we fuel the world and each other!
Essential duties and responsibilities:
- Input and track all inventory movements for the truck rack terminal utilizing TopTech inventory system.
- Input and track excel spreadsheet daily product variations and validate product variances with outside inspection companies.
- Provides complete and accurate inventory reports for all Customers in a timely manner.
- Collect data and create spreadsheets for daily, weekly, and monthly Volumetric Additive Reconciliation Reports.
- Compile data and complete the Department of Energy Weekly and Monthly EIA reports.
- Compile data and complete the monthly ExStars (IRS) report for the terminal.
- Submit and track requisitions and invoices. Track and account for goods and services, and reports anomalies to the Terminal manager. Process invoices in SAP
- Assist in maintaining monthly and annual terminal budget with forecast changes and tracking with TM.
- Develop and maintain written procedures, policies, and training materials.
- Provide general to advanced secretarial, administrative, and office support for Terminal Manager and other site personnel as required.
- Other duties and tasks are frequently non-routine, and may include the following: arrange and coordinate meetings, appointments, conference calls, travel schedules, reservations, and expense reports; prepare agendas; reserve and prepare facilities; greet visitors; read and route incoming mail; prepare outgoing mail, including e-mail and faxes; make copies; compose and type routine correspondence; compile and type statistical reports; create and maintain spreadsheets; organize and maintain file systems, file correspondence and other records, including files of confidential records; conduct research and provide initial analysis; provide support for routine terminal duties for other site staff and other duties as assigned
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
Required Education:
- High school diploma or general education degree (GED) required.
Required Skills:
- A minimum of five years’ administrative experience and/or data entry experience required.
- Customer Service experience in a fast paced, high volume work environment preferred.
- Proficiency in Microsoft Word, Excel, and PowerPoint required.
- Excellent verbal and written communication skills and critical thinking skills required.
- Ability to take initiative, organize and prioritize work to meet deadlines in a time sensitive environment required.
- Ability to maintain the highest standards of confidentiality required.
- Ability to analyze a situation, troubleshoot to identify the issue and propose a solution. Must be flexible and able to multitask.
- Must have excellent interpersonal skills and be able to work productively, professionally, and cordially with all levels of employees as well as Customers, contractors, vendors, and visitors.
- Able to develop collaborative work relationships built on trust, integrity, work ethic and teamwork.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually, normal office working conditions.
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- Occasional overnight travel may be required.
- Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
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