Job description

JOB DESCRIPTION
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Job Title: Human Resource Coordinator FLSA

Classification: Exempt

Department: Administration Reports To: Managing Partners

Job Summary:

Prudent is looking for a HR Coordinator to support the CFO with the day-to-day operations to help support a happy, healthy, and productive team. This position requires experience with positive employee relations and exceptional detail and organizational skills.
Essential Job Duties and Responsibilities: (Additional duties may be assigned)

• Provides general Human Resources support to staff and Managers
• Prepares and manages HR documents
• Onboarding of new and yearly rehired employees
• Organizes, updates, and maintains personnel files electronically
• Performs data entry in Ajera system software
• Records changes on all employee status as necessary (ex: change of address, rate increase, status change, etc.)
• Enrolls employees in company programs (ex: health insurance, 401k, direct deposit, HSA, etc.)
• Recruitment duties; ie: Develop job descriptions, post job descriptions, initial contact for interview set up, perform reference checks when requested by management
• Work with payroll company and confirm any changes prior to payroll processing
• Assist with H1-B processing of eligible employees
• Assist with Company Insurance renewal yearly with Company Broker
• Assist employees with paperwork regarding Federal and State programs (ex: PFML, WC)
• Confirm Unemployment eligibility and complete paperwork for state filing
• File quarterly Multiple Worksite Reports
• Social Media functions; Updates to Company website, LinkedIn, Facebook, Indeed, etc.
• Complete and publish Agenda and Meeting Minutes for Monthly Manager Meeting
• Organize and record completion of yearly mandatory training (ex: Anti-Harassment)
• Random Drug and Alcohol Screening for employees
• OSHA Summary of work-related injuries and illness
• Confirming employee driver records via LENS software
• Assist with company functions (ex: company picnic)
• Performs clerical and administrative activities for CFO and Owner
• Coverage of Receptionist desk and duties when necessary

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Minimum Qualification Standards:

• Associates Degree required.
• One (1) to three (3) years+ office experience required.
• Proficient in MS Office Suite, Email, Internet.
• The ability to manage multiple staff requests and work on multiple projects simultaneously.
• Effective communication skills (verbal and written), organizational skills (analytical and problem solving).
• Manage multiple tasks and achieve deadlines under pressure.

Knowledge, Skills, and Abilities:

• Computer proficiency including word processing, data entry, spreadsheets, and generating reports using standard software applications.
• Ability to maintain high standards of professional manner and personal appearance.
• Ability to gather data, compiles information, and prepares reports.
• Ability to make administrative/procedural decisions and judgments.
• Ability to work independently, investigate problems, initiate solutions, work under deadline constraints, and manage multiple tasks.
• Strong organizational skills including the ability to manage multiple projects and details simultaneously.
• Strong verbal and written communication skills including sensitivity and ability to work with confidential information.
• Ability to analyze and solve problems.
• Excellent attention to detail.
• Ability to develop and maintain accurate records and data files.

Equipment, Machines and Software Used:

Ability to operate a computer, printer, telephone, fax machine, photocopier, and postage meter.
Computer Software: Proficient in MS Office Suite, Ajera software, Email, Internet.

Mental and Physical Requirements:

• Ability to sit, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, crouch, bend or kneel, and perform repetitive motions of the hands and/or wrists.
• Ability to exert up to 30 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Close mental and visual attention required to perform a wide variety of tasks dealing primarily with operating a multi-line telephone, using a computer terminal, and filing/sorting.

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Environmental Conditions:
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_ Work is performed in a typical office environment where there is no substantial exposure to adverse environmental conditions.Disclaimer: **_

• All requirements are subject to modification to accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job- related instructions and to perform any other job-related duties requested by their supervisor.
• The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.
• This document does not create an employment contract, implied or otherwise, other than an

“at will” employment relationship.

I acknowledge that I have read this job description and have received a copy for my records.

Employee Name:

Date:

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Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• East Syracuse, NY 13057: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Human resources: 1 year (Preferred)

Work Location: In person

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