Job description

POSITION OBJECTIVE: Ability to provide oversight of fiscal elements of Subcontract Network. Ability to perform sub recipient monitoring. Ability to provide specialized financial analysis in risk models and financial reports, including billing and analysis of Federal, State, and local grants and contracts, as well as perform specific CFO designated projects.

ESSENTIAL FUNCTIONS MAY INCLUDE:

• Coordinate, supervise and perform fiscal monitoring activities within Agency’s defined timeframes of provider network which include testing of accounting and data records. Provider/Subcontract compliance with Title 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and other applicable Federal Laws and Regulations and State of Florida statutes, laws and rules. Principles include analyzing subcontract provider’s:

Allocation of Costs, both direct and indirect;

Expenditures to ensure they are allowable, including whether they are reasonable, ordinary and necessary.

Cost allocation plan for appropriateness.

• Coordinate and supervise the development, implementation and maintenance of monitoring processes and tools to meet contractual requirements, including generating comprehensive reports to document monitoring results and distribute completed reports within the required timeframe to providers, funders and BBCBC staff, as appropriate.
• Design and implement methods for collecting, analyzing and reporting Subcontract Financial information (e.g. budgets and expenditures) monthly and annually or as assigned that allows the Agency to effectively plan, manage and report uses of funding, including provider rate setting.
• Ability to analyze all Cost Allocation Plans (CAP) submitted by Subcontractor for compliance with federal and state cost principles. Recommend or direct changes necessary to bring CAP within compliance. Design and update standardize CAP documents for Subcontractor to use when submitting CAP’s for review and approval.
• Oversee the coding of invoices received from subcontract providers on a monthly basis in accordance to WFHN’s cost allocation plan, and manage Schedule of Funds for all Subcontracts throughout the year and through a yearend reconciliation process in order to provide amounts by fund source to issue preliminary and final Post Awards Notices.

· Calculate subcontract provider match requirements and monitor whether subcontract provider is meeting match requirements.

• Provide technical assistance, training and monitoring follow-up to providers as required; provide internal training to NWFHN staff related to service validation as needed.

· Coordinate the annual provider budget preparation process.

· Post journal entries as necessary.

· Upload vendor payment files to financial institution on a monthly basis.

• Perform internal audit activities; evaluate existing systems and procedures to insure maximum efficiency, effectiveness and internal control.
• Assist CFO with special projects as assigned, such as certain specified oversight responsibilities of Independence Village, LLC and the reconciliation of Agency’s property records.
• Develop timeline and assist with the completion of the annual rate setting for ME providers.
• Coordinate the annual inventory observation and reconciliation of property and equipment to the information recorded in the general ledger accounting system.

· Perform other duties as assigned.

This list of essential functions is not intended to be exhaustive. NWFHN reserves the right to revise this job description as needed to comply with actual job requirements.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• Financial Management: 5 years (Required)
• State/Fed Funding: 3 years (Required)

Work Location: One location

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