Executive Assistant

POSTING DATE: Apr 26, 2023

JOB FAMILY: Creative & Design

LOCATION: Italy

For our head-quarter in Milan, we are looking for an Executive Assistant.

The role is to provide high quality personal assistance and administrative support to Director, coordinating the day-to-day business activities.

Responsabilities:

• manage the Director’s diary in a proactive and efficient manner ensuring that presentations, reports, contracts or other paperworks needed for meetings are prepared in advance and to a high standard;
• manage an extremely active calendar of appointments: schedule meetings, book business trips arranging detailed travel plans, itineraries and agenda;
• be the focal point of contact on behalf and filter requests for information, identify issues which need immediate attention and manage conflicting priorities;
• collect relevant information for documents and reports; produce documents, briefing papers, reports and presentations as required;
• compile, proof-read and send correspondence on Director’s behalf, after his approval;
• manage external contacts, represent the executive by welcoming visitors, keep track of periodic communication and manage follow-ups.

Personal Profile:

• 2-5 work experience in the same role;
• bachelor's degree required;
• exceptional interpersonal, communication and time management skills,
• strong organizational skills: perform and prioritize multiple tasks with excellent attention to detail;
• proactive approaches to problem-solving;
• proven ability to handle confidential information with discretion;
• expert level written and verbal communication skills;
• excellent knowledge of English;
• proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and mobile devices

• Replacement for Maternity Leave

EMPLOYMENT TYPE: Full Time

WORKPLACE TYPE: Hybrid