Job description

Assist in the registration process and back-end execution of Hoover Institution events, such as seminars,
working group meetings, conferences, workshops, and roundtable discussions. Coordinate event
information including but not limited to monitoring, reporting, cross-checking, and tracking of responses.
Coordinate and support the Event team with vendor processing.

CORE DUTIES:
● Coordinate event registration and confirmations.
● Process purchase requisitions and invoices; track event expenses.
● Provide general administrative assistance for the department; handle phone calls, emails, and other correspondence relating to the event(s).
● Coordinate facility, exhibit set-up, equipment, and catering requirements.
● Provide on-site support, such as check-ins, directions, equipment set-up, and event parking.
● Run database lists, and communicate registration status, reports, and data.
● Help in the maintenance of event timelines and programs (e.g. Run of Show) documents.
● Edit and review documents for clarity, grammar, and layout.

Job Type: Part-time

Salary: $20.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Day shift

Ability to commute/relocate:

• Stanford, CA 94305: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• In scale 1-10, how expert are you in using virtual meeting platforms (Zoom, Webex, Crowdcast etc.)?
• In scale 1-10, how expert are you in using event registration systems (Cvent, EventBright, Aventri) ?

Education:

• High school or equivalent (Preferred)

Experience:

• Event Associate: 1 year (Preferred)

Work Location: In person

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