Requisition No: 798335

Agency: Economic Opportunity

Working Title: 798335-DEO-GOVERNMENT OPERATIONS CONSULTANT III - 40036003

Position Number: 40036003

Salary: $45,000-$55,000

Posting Closing Date: 04/21/2023

**ANTICIPATED VACANCY**

Our Organization and Mission:

The Florida Department of Economic Opportunity (DEO) works across the state to support Florida’s economy, robust and talented workforce and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply for positions at DEO that fit their skill sets.

The Florida Department of Economic Opportunity is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let DEO’s mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:

The Government Operations Consultant III is a member of the IT Administrative team of the Division of Information Technology (IT). This position of Government Operations Consultant III coordinates, drafts and assists with the annual budget of the Division of IT with input from respective units. The position monitors reports from Finance and Accounting and coordinates with the CIO’s office and staff regarding budget vs. actual and variances throughout the fiscal year.

The Difference You Will Make:

DEO is a fast-paced work environment in which critical thinking and commitment to serving the citizens of Florida is a vital to the Agency’s vision. As a member of the Division of Information Technology, you will help to support the Agency goals through providing affordable, reliable, effective, and secure technology services.

How You Will Grow:

DEO encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with our Office of HR Training and with our Division of Workforce Training Unit. In addition, the Division of Information Technology supports its team members with additional educational opportunities through resources such as LinkedIn Learning, Pluralsight, Microsoft, O’Reilly, and Gartner GTP access.

In accordance with DEO’s Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and also exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of DEO's available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow attracting development and new business. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. DEO is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the Capitol. Each spring, the legislative session opens and people pour in to see the State perform its business. So regardless of what brought you here, being here will guarantee you an experience vibrant with entertainment, culture and delight. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University(FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA IS MORE THAN A PAYCHECK!!

* State Group Insurance coverage options+ * Retirement plan options, including employer

(health, life, dental, vision, and other supplemental options) contributions (FYI, please click www.myfrs.com)

* Nine paid holidays and a Personal Holiday each year * Annual and Sick Leave Benefits

* Student Loan Forgiveness Program (Eligibility required) * Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities) * Ongoing comprehensive training provided

* Career Growth * Highly skilled, professional environment

+For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

$45,000 – $55,000 Annually

Your Specific Responsibilities:

This position of Government Operations Consultant III coordinates drafts and creations of the annual budget of the Division of IT with input from respective units. The position monitors reports from Finance and Accounting and coordinates with CIO’s office and staff regarding budget vs. actual and variances throughout the fiscal year. The positions duties follow:

Coordinates draft and creation of annual budget with input from respective units within the Division of IT. Monitors reports from budget office and coordinates with CIO’s office and staff regarding budget vs. actual and variances during the fiscal year.

Coordinates all aspects of the IT budget including the development of a cost allocation plan; maintaining data by cost category/object codes; preparing and maintaining spreadsheets on salaries, benefits and costs by IT units; reviewing all IT purchase requisitions and IT p-card purchases to ensure that there is sufficient revenue; and assists the IT Administration Manager with the budget review with CIO or delegate as needed.

Provides the overall IT budget and related financial activities to the IT Administration Manager. Analyzes, reviews, and manages expenditures against budget authority and available revenue within the Division of IT. Identifies problems and recommends solutions to the IT Administration Manager.

Assists the IT Administration Manager in the role as the liaison for the CIO between the agency’s grant managers and the budget analyst to coordinate the budget for the Division of IT.

Develops rationale for allocating approved operating budget to the appropriate sections within the Division of IT based on analysis of historical and current data related to operating costs by major budget category. Makes recommendations to the IT Administration Manager regarding the amounts to be allocated to each category. Develops input for Legislative Budget Requests and amendments.

Handles confidential information relevant to the IT budget for potential employment issues both with DEO associates and with employers (contractors).

Checks for sufficient budget for incidental or unplanned expenses prior to purchases and, if not in the current budget, reach out to the Budget Office to see if budget can be identified to make the purchase.

Updates the CIO Budget spreadsheets as needed for additions, changes, and deletions based on the Division of IT needs.

Reconciles the monthly Finance and Accounting (F&A) Schedule of Allotment Balance (SAB) report to the CIO Budget detail spreadsheet to track expenditures that occurred during that month.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of the State of Florida Procurement System – MyFloridaMarketPlace (MFMP).
• Knowledge of the Florida Accounting Information Resource (FLAIR).
• Knowledge of fiscal policies and procedures.
• Knowledge of Florida Statutes, Chapters 119, 287, 219 (and any other applicable to contracts), Florida Administrative Code and policies and procedures related to contracts.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint.
• Ability to review, analyze and evaluate financial data.
• Ability to conduct financial management analysis.
• Ability to understand and apply laws, rules, regulations, policies, and procedures.
• Ability to manage contracts.
• Ability to prepare reports for management.
• Effective communication, both verbal and written, with a wide range of audiences, especially communicating technical information.
• Ability to work with cross-functional teams and staff of all levels, to include management and supervisory staff.
• Ability to lead or facilitate group discussions and make presentations to all levels of staff groups.
• Ability to manage conflict to achieve objectives.
• Ability to proactively identify challenges and generate solutions.
• Ability to balance multiple priorities and quickly adjust to changing priorities.
• Ability to analyze organizational operating practices or procedures.
• Ability to plan and organize work.
• Strong customer service focus.
• Understanding of State budgeting and legislative processes

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state and national law enforcement records.

Minimum –

Preferred –

• Experience with MFMP
• Experience with state budget processes (FLAIR, etc.)
• Experience soliciting and/or managing state or federal contracts

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.