Durham County Government employs approximately 1,900 employees that work towards providing needed services throughout the community. With a wide array of services, Durham County Government is at the heart of a rapidly growing and diverse area offering residents, employees and visitors exciting opportunities to live, work, grow and play.

GENERAL DEFINITION OF WORK:

The purpose of this job is to coordinate, review, evaluate and audit for compliance, accuracy, and accountability of state and federal grants administration programs and business operations. This position has oversight and will help coordinate county-wide grant activities.

TYPICAL TASKS:

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  Ensure programmatic, fiscal, and regulatory requirements are consistently met across County departments.

• Develop reporting mechanisms to track grant expenditures and to monitor program activities.

• Assist with the evaluation process of grant applications and executing of pre and post award activities in collaboration with Durham County Finance Department and Budget and Management Services Department.

• Develop and implement solutions to highly complex and often controversial problems that may have community-wide impact and establish new approaches for problem solving.

• Develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have a strategic impact on county operations.

• Ensure adherence to policies and standards by facilitating meetings and/or providing counsel to internal and external parties, as needed, regarding procedures, Federal and State statutory requirements and filings.

• Ensure all project approval documents and legal agreements are prepared following Durham County policies and procedures.

• Research, prepare and submit all funding proposals, applications, and contracts.

• Coordinate the development, review and evaluation of Request for Proposals (RFP’s) to ensure appropriate level of specificity, accuracy, feasibility, and budget alignment occurs.

• Maintain and provide timely reporting data for all grants (progress reports, year-end, financial reporting, audit requests, field visit requests, expenditures and revenue reconciliation, data collection from programs and special reports as required).

• Assist with performance measurement, data analysis, visualization and reporting programs and grants.

• Oversee overall grants flow process, document procedures, and manages all aspects of process implementation.

• Administer all components of the grants cycle, including database management, grant documentation and grant compliance.

• Prepare and provide accurate grant data information to internal and external stakeholders.

• Provide clear, concise instruction on grants administration policies and procedures to grantee, leadership team and stakeholders.

• Analyze budget and expenditure reports and ensure compliance for all department grants.

• Perform related tasks as required.

KNOWLEDGE, SKILLS AND ABILITIES:

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  Considerable knowledge of:
  • Grant writing and application process
  • Grant funding sources and reporting requirements
• Working knowledge of the general principles of financial management and generally accepted accounting principles and/or grants administration practices.
• Working knowledge of current federal, state and local government grant programs.
• Working knowledge of technical and administrative rules and regulations in the subject area.
• Ability to prepare written findings and present recommendations supported by facts and to prepare and analyze financial information involving existing issues pertaining to the subject area and to present it in oral and/or written form.
• Problem-solving skills to interpret compliance and report findings to management.
• Demonstrate awareness of broad issues and management trends and evaluate the impact of policy and procedure changes required for internal and external grant management.

• Demonstrate high level of diplomacy in persuading and influencing a wide variety of people at various levels and locations to achieve results.

• Project management skills to work as a team to develop new processes and procedures based upon changes in laws and regulations or industry practice
• Ability to provide appropriate documentation to support conclusions.
• Ability to organize and format reports to comply with applicable guidelines.
• Ability to review and document compliance with laws and regulations.
• Ability to implement effective workflow processes and procedures.
• Detail-oriented and able to efficiently organize and manage multiple responsibilities.

EDUCATION AND EXPERIENCE:

Requires a bachelor’s degree in accounting, finance, business administration, public administration, or a related discipline from an accredited institution plus four years of work experience in grants administration or an equivalent combination of education and experience.

PREFERRED:

MBA, MPA or equivalent degree and at least seven years of progressive work experience.

Durham County Government is an Equal Opportunity Employer