Description

Background

The Office of Budget, Performance and Compliance (BPC) in the Bureau for Management Services (BMS) is dedicated to supporting UNDP’s Strategic Plan by managing UNDP’s Institutional Budget (IB) formulation processes, strengthening operational performance, risk management, and compliance across the organization, and delivering effective and client-oriented integrated solutions. As a result, this Office helps ensure that UNDP has the corporate capacity for data-driven institutional budget formulation, corporate decision support through forecasting and scenario analyses, consistently addresses operational performance through innovation in operational efficiency solutions, efficiently tracks and supports the resolution of audit recommendations as well as provides risk management support to the organization and the Chief Risk Officer. BMS/BPC is comprised of five lead divisions dedicated to the mandate of this Office – Compliance Division; Operational Due Diligence Division; Performance Division; Client Services Division; and Budget Division.

The audit coordination and risk and resilience management functions are based in the Compliance Division within BMS/BPC. They contribute to the implementation of the corporate audit strategy, support external and internal audit planning and coordination as well as risk and resilience management initiatives. BMS/BPC/Compliance supports UNDP’s operational performance and organizational effectiveness through the provision of the audit management support, analysis, advice, enterprise risk management and business continuity management support in partnership with relevant stakeholders across UNDP.

Duties and Responsibilities

Under the direct supervision and guidance of the Audit Coordinator, the Audit Coordination and Risk Management Analyst supports the BMS/BPC Compliance division in its day-to-day role as the UNDP audit focal point with the UN Board of Auditors (UNBOA) and other key audit and risk management matters. Key responsibilities include:

Assist in coordinating communications between the UNBOA and UNDP, including:
Coordination of UNBOA audit visits to headquarters, bureaus and country offices; and
Facilitating responses from headquarters, bureaus and country offices to UNBOA requests for information.
Conduct data collection and provide analytical support related to the organization’s audit performance, including by periodically scanning the audit recommendations tracking tool to report on the status of UNBOA and OAI recommendations;
Support the Chief of the BMS/BPC/Compliance by drafting briefings, reports, data visualizations and presentations to key stakeholders, including the Organizational Performance Group (OPG), the Executive Group (EG) and the Executive Board, as required, on audit coordination and oversight matters, ensuring a coordinated and consistent approach to preparation and presentation of information on financial management matters with BMS/Office of Financial Management;
Support the BMS/BPC/Compliance division with the review of management letters, audit reports and preparation of management responses to ad-hoc requests from internal units and/or external 3rd parties;
Assist in business continuity matters including the review of offices Business Continuity Plans submissions, compliance status, preparations of summary reports, presentations, training materials and logistics;
Support the BMS/BPC/Risk and Resilience Specialist in risk management initiatives including the development of the Key Risk Indicators (KRI) dashboard, trainings and maintaining risk management dashboards; and
Other responsibilities as assigned.

Competencies

Core:

Achieve Results: Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively: Level 2: Offer new ideas/open to new approaches, demonstrates systemic/integrated thinking.

Learn Continuously: Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility: Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination: Level 1: Shows drive and motivation, able to delivery calmly in face of adversity, confident.

Engage and Partner: Level 1 Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion: Level 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional and Technical Competencies:

Thematic Area

Name

Definition

Finance

Audit (General)

Understands how regulations and professional standards in internal and external audit underpin audit work in the public services. Understands the key stages of audit work, including planning, documentation, testing and reporting. Ability to examine and verify accounts and records. Understands wider mechanisms for assurance and scrutiny. Understands the law and best practice relating to antibribery and corruption controls and the fraud risks faced by public bodies

Business Direction & Strategy

System Thinking

Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Management

Project Management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Management

Risk Management

Ability to identify and organize action around mitigating and proactively managing risks

Business Management

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Management

Working with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Business Management

Customer Satisfaction/Client Management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
Provide inputs to the development of customer service strategy.
Look for ways to add value beyond clients' immediate requests.
Ability to anticipate client's upcoming needs and concerns.

Required Skills and Experience

Minimum Academic Education:

Master’s degree in Accounting, Audit, Finance, Business Administration, or any other relevant area.

Minimum years of relevant work experience:

A minimum of 2 years of relevant work experience in the area of audit, risk management, accounting and/or financial management.

Required skills and competencies:

Experience in Audit, Finance, Accounting, Business management, is required.
Having a research and analysis experience, is required.
Proficiency in the use of MS Excel and Power Point, is required.
Proven report writing skills, is required.

Desired additional skills and competencies:

Having a work experience in UNDP, UN system or similar international organization in audit or audit coordination is highly desirable.
Knowledge of advanced Excel is desirable.
Experience in data analysis is desirable.

Required language/s:

Proficiency in the English language is required.
Working knowledge of another UN language, preferably French, is desirable.

Professional Certificates:

Having a professional certification related to audit, management, business, finance is an asset.