POSITION SUMMARY

The Administrator in Training (AIT) will have an opportunity to learn hands-on leadership skills by supporting our Administrators in our Personal Care Homes located in Limeport and Quakertown. The AIT will learn the responsibilities for the development, implementation, and services required for obtaining a leadership role in a personal care home environment. This position will learn to supervise a team which includes professionally credentialed staff and consultants.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Administrator in Training will learn to perform the following duties and responsibilities:

• Assists in ensuring that the quality and appropriateness of Resident care meets or exceeds company and industry standards.
• Assisting in ensuring compliance with applicable legal, regulatory, accreditation and reimbursement guidelines and standards.
• Coordinating team members’ education, orientation, competency and skill development.
• Organizing, coordinating, and directing activities to provide resident care including monitoring evidence-based clinical care, assisting with hands-on resident care and scheduling.
• Working collaboratively with the Admissions/Marketing department to provide the most suitable accommodations for residents and transitions through the continuum of care.
• Reviewing admission records from a safety-first lens for completeness and accuracy.
• Collaborating with Environmental Services to prepare programs for incoming residents.
• Collaborating with the Social Service Department to ensure that resident concerns and family concerns are addressed and responded to in a timely and professional manner.
• Collaborating with the resident, significant other(s) and team members for completion of the Resident Assessment Support Plans.
• Assists in the preparation of the annual budget for the facility.
• Monitors monthly performance of facility in relation to budget and intervenes as needed.

• Identifies staffing and facility needs to provide quality outpatient and residential services in a safe environment.

• Develops and monitors performance standards of all employees and consultants.

• Makes provisions for continuous evaluation of the organization, its services, and its finances and follows up with appropriate adjustments in programs and budgets.

• Hires sufficient staff, clinical and support, to ensure quality services are provided in a safe environment. Terminates staff when performance deficits cannot be resolved.

• Plans a system to assure that all direct reports assume their responsibility to keep all records up-to-date and of high quality. Audits the med room to ensure compliance with medication requirements.

• Monitor the kitchen and dietary plans for the residents
• Review and approve discharge and placement plans.
• Ensures facility is a safe, clean, comfortable, and appealing environment for residents, visitors, and staff in accordance with company guidelines.
• Serving as a member on committees as requested.

• Serving as an on-call manager when needed.

KNOWLEDGE

• Working knowledge of Pennsylvania Department of Human Services regulations related to Adult Residential Care, as well as the department’s Regulatory Compliance Guide (RCG), as related to this position.
• Knowledge of Behavioral Health Practice Guidelines, as related to this position.
• Knowledge of how to manage a diverse group of persons and skill in doing so.

• Knowledge of current trends and developments in behavioral health care field.
• Certification in First Aid and CPR.
• Fluent in English and literate.
• Train the Trainer certification for medication training is not necessary but desirable.

SKILLS

• Must support the Mission, Vision, and Values of New Vitae Wellness and Recovery.

• Possess strong organizational skills with attention to detail.

• Ability to communicate effectively, both verbally and in writing.

• Must have ability to relate well with residents, families, team members, and the community.

• Ability to make fiscally sound decisions without compromising quality of staff and services.

• Time management skills.

ABILITIES

• Must demonstrate dependability, flexibility and a positive demeanor.
• Is reliable, responsible, and flexible.
• Able to form effective working relationships with residents, families and allies of residents, coworkers, and staff representing external organizations.
• Uses a teamwork style and cooperative posture in working with others.
• Is self assured, with the emotional maturity to withstand the stresses of the position.
• Demonstrates healthy interpersonal boundaries.

QUALIFICATIONS

• Education:

Required: Bachelor’s degree in Behavioral Sciences or Health Care Administration from an accredited college or university

Currently enrolled in a personal care home administrator training course

Preferred: Behavioral Healthcare Professional Licensure (LPN, RN, NHA) OR Personal Care Home Administration License OR

2. Experience:

Required: A minimum of three years of recent (in the last 10 years) experience in a behavioral health setting.

At least one (1) year of management experience in a behavioral health setting.

WORKING CONDITIONS

Physical Demands:

• Able to sit, stand, and walk for periods of time
• Able to lift up to 50 lbs.
• Able to hear ordinary conversation and phone communications

Equipment Operation:

• Able to operate common household equipment (e.g. vacuum, washing machine, dryer, etc.)
• Able to operate common office equipment.
• Ability to drive/transport individuals in own vehicle and/or company vehicle

Hazards of Position:

• Physical/verbal aggression of residents
• Exposure to household cleaning products and second-hand smoke
• Slight risk of contact with blood-borne pathogens