Administrative Services Manager (Community and Human Development)
Full Time
El Paso, TX
Posted
Job description
Requirements
MOS Code: 41A1A (Air Force), 0005 (Navy)
A Bachelor's degree or higher in business or public administration, finance, social/behavioral science or a related field, and six (6) years office administrative experience, including two (2) years involving research or operational analysis, budgeting or purchasing, and two (2) years supervisory experience.
Licenses and Certificates: None
General Purpose
Under general direction, manage administrative support functions such as financial services, management information services, planning and research, communications, internal operations and records for assigned department.
Typical Duties
Plan, organize, control and direct administrative support functions, through subordinate managers, including any combination of budget preparation and administration, procurement, payment processing, data processing, dispatching, statistical analysis, decision support, report preparations, facilities, fleet and grant management, safety, supply, property and evidence management and document management activities. Involves: Review and evaluate service delivery methods and systems including administrative and control systems and internal relationships. Identify opportunities for improvement to systems and standard operating procedures to enhance efficiency and internal control and make recommendations to the department director. Establish work and program priorities. Monitor work progress and oversee development and administration of the departmental operating budget. Approve and expedite purchases, expenditures and vendor payments.
Conduct and attend meetings and chair committees regarding the implementation of projects, strategic planning, grant proposal/administration or other administrative issues. Involves: Act as a liaison, departmental representative or leader in group settings. Provide leadership and overall direction to major projects such as the annual budget development process or major purchases. Investigate, respond to and resolve sensitive and complex inquiries and complaints. Respond to questions from others within the department or other departments for information and interpretation. Represent the City at various meetings and conferences and interact with a wide range of officials, department directors, coworkers and the public.
Supervise assigned staff. Involves: Assign, schedule, guide and monitor work. Appraise employee performance and review subordinate supervisor's appraisals. Provide for training and development. Counsel, motivate and maintain harmony. Identify and resolve staff differences, conflicts and deficiencies. Interview applicants; recommend hiring, discipline, termination, transfers, merit pay or other employee status changes. Enforce personnel rules and regulations and work behavior standards firmly and impartially.
Perform other administrative and managerial duties as required.
Conduct and attend meetings and chair committees regarding the implementation of projects, strategic planning, grant proposal/administration or other administrative issues. Involves: Act as a liaison, departmental representative or leader in group settings. Provide leadership and overall direction to major projects such as the annual budget development process or major purchases. Investigate, respond to and resolve sensitive and complex inquiries and complaints. Respond to questions from others within the department or other departments for information and interpretation. Represent the City at various meetings and conferences and interact with a wide range of officials, department directors, coworkers and the public.
Supervise assigned staff. Involves: Assign, schedule, guide and monitor work. Appraise employee performance and review subordinate supervisor's appraisals. Provide for training and development. Counsel, motivate and maintain harmony. Identify and resolve staff differences, conflicts and deficiencies. Interview applicants; recommend hiring, discipline, termination, transfers, merit pay or other employee status changes. Enforce personnel rules and regulations and work behavior standards firmly and impartially.
Perform other administrative and managerial duties as required.
General Information
Note: This is an unclassified contract position.
Note: This is a new advertisement for Administrative Services Manager. You must apply if you are still interested in this position.
Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department.
Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.
Note: This list will be used to fill vacancies at Community Development Department only.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
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