Job description

Requisition ID # 143934

Job Category: Administrative / Clerical
Job Level: Individual Contributor
Business Unit: Shared Services
Work Type: Hybrid
Job Location: Concord

Department Overview
Shared Services is focused on ensuring the safe and reliable services to all of our Line of Business partners. Aviation Services provides transportation for personnel within the PG&E service area and such other destinations as necessary to meet Company objectives.

Position Summary
Provides administrative support for department staff, management, or group at several Bay Area locations.

This position is hybrid, however, the expectation would be that this Administrative Clerk assist various teams onsite at Bay Area locations such as our Fairfield, Concord, and Oakland Headquarters. Expect to be onsite up to two days per week.

PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity.

The hourly rate for this position ranges from $27.88 to $41.35.

Job Responsibilities
Applies full understanding of the work within the group supported.
Assists in the on-boarding process for new-hires or transferring employees. May do additional HR processing as requested by supervisor using internal company applications.
Assists with written and verbal communications. Manages phones. Accurately takes messages and communicates to manager/supervisor and/or team members.
Composes routine correspondence. Compiles data for reports. Researches and answers technical inquiries.
Coordinates and/or performs projects.
Coordinates room scheduling, meeting preparations (making copies, etc.), ordering catering and making travel arrangements.
Enters and maintains data into standard systems or into spreadsheets.
Makes recommendations to administrative process improvements and practices.
Manages/coordinates/tracks training requirements for work group.
Orders and maintains an inventory of items required. Orders new equipment or schedules service/maintenance
Partners with administrative team to ensure completion of job responsibilities.
Performs diverse clerical or technical tasks requiring judgment and initiative, for example: Preparing moderately complex forms, reports, records, and/ or reference data using established formats.
Performs tasks in the payroll system to process time cards and troubleshoots inaccuracies or errors.
Prepares invoices, purchase orders and/or expense reports as required
Provides back-up administrative/clerical support for other groups.
Receives guidance and direction to carry out duties with limited review.
Updates documents, route incoming correspondence, maintains filing system.

Qualifications

Minimum:
High School or GED-General Educational Development-GED Diploma
Administrative experience, 1 year

Desired:
Working knowledge of MS Office including: Access, Outlook, Excel, PowerPoint and Word.
Working knowledge of payroll systems
Working knowledge of other important business systems applicable to the position (SAP, MDS, etc.)
Good Time Management skills
General business understanding
Oral/written communication skills

Pre-Employment Testing
PG&E Employees: You must have qualified on all prerequisite tests prior to submitting an application, and all secondary tests prior to interviewing. For more information on prerequisite and secondary exams, including study guides, please visit the Pre-employment testing program website.
Clerical Test Battery

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