Administrative Associate - Parametric

Full Time
Minneapolis, MN
Posted
Job description
Administrative Associate - Parametric

Job Number:

3233259

POSTING DATE: Mar 10, 2023
PRIMARY LOCATION: Americas-United States of America-Minnesota-Minneapolis
EDUCATION LEVEL: Refer to Position Description
JOB: Administrative Support
EMPLOYMENT TYPE: Full Time
JOB LEVEL: Analyst

DESCRIPTION

GENERAL DESCRIPTION

The Administrative Associate is responsible for operating the switchboard, greeting guests, and performing a variety of administrative duties. This position also serves as a contributing member to the Corporate Services team.


PRIMARY RESPONSIBILITIES


    Responsible for managing the executive switchboard, opening promptly at 8:00 a.m., and throughout the day until 5:00 p.m.
    Primary contact/greeter for all PPA visitors
    Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
    Professionally administer all incoming calls
    Ensure phone calls are redirected accordingly
    Greet guests in a professional, friendly, hospitable manner
    Prepare and ship all outgoing materials; (US Mail, UPS, FEDEX)
    Process and log incoming deliveries; (US Mail, UPS, FEDEX)
    Process all catering requests as well as coordinate delivery to meeting locations
    Perform tasks of managing schedule calendar(s) for conference rooms and visitor offices
    Ensure that conference rooms are maintained on a daily basis, organize and tidy up conference rooms after meetings
    Handle tasks of sending mails, scanning and sending important documents, filling and photocopying
    Process multiple monthly expense reports through Concur
    Create agendas and schedule onsite meetings
    Coordinate details with office administrative services team regarding special events
    Responsible for receiving, identifying and sorting mails
    Manage visitor access with the building and maintain security awareness
    Tidy and maintain a clean and organized reception area
    Additional administrative responsibilities as they arise
    Other duties may be assigned to meet business needs


QUALIFICATIONS

JOB REQUIREMENTS
    Associate’s Degree
    1+ years prior industry-related administrative experience or 2+ years customer service experience
    Proven ability to organize and manage multiple priorities, meet deadlines, and follow through on projects
    Exceptional communication skills
    Must be proactive and anticipate problems and events before they happen
    Proficient in Microsoft Outlook, PowerPoint, Word and Excel
    Strong attention to detail; must demonstrate accuracy and thoroughness
    Must be customer service oriented and possess excellent written and verbal communication skills.
    Ability to work autonomously and as part of a multi-disciplinary team

    Reliability

    Stress tolerance

Wage Transparency Statement

Salary range for the position: $60,000 - $90,000. The successful candidate may be eligible for an annual discretionary incentive compensation award. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which also may include a discretionary bonus component. Morgan Stanley offers a full spectrum of benefits, including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Sick Leave consistent with state and local law, Parental Leave and 20 Vacation Days annually), 10 Paid Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our employees. Please visit mybenefits.morganstanley.com to learn more about our benefit offerings

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

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