Stanford Department of Obstetrics & Gynecology’s mission is to improve women's health through innovative and compassionate care, education, advocacy and discovery. Our faculty is committed to the highest level of basic and clinical research in Obstetric and Gynecologic science. In particular, we are focused on innovative translational medicine; bringing scientific results from the bench to the bedside.

Stanford OBGYN’s Dunlevie Maternal-Fetal Medicine Center for Discovery, Innovation and Clinical Impact, recently established in 2021 through a philanthropic donation by Elizabeth and Bruce Dunlevie, is set to reimagine high-risk obstetrics by launching a bold and comprehensive research program to transform the health of pregnant patients and their babies. The Center enhances the existing world-class maternal-fetal medicine and obstetrics program at Stanford Medicine by focusing research and new faculty hires on emerging priorities in the field.

The OBGYN department is seeking a highly qualified, enthusiastic, and service-focused Administrative Associate 3 (AA3) to support the administrative operations of the Dunlevie Center, the Associate Director of Research, and the Center Director. Support will be broad and may include activities such as supporting research faculty recruitments and onboarding, coordinating and publicizing in-person and virtual Center events, contributing to reports to external donors, and working with Center leadership to develop and implement workflows for receiving and reviewing proposals seeking Dunlevie funding. In this position you will have the opportunity to learn and grow through various internal and external collaborations within the Department of Obstetrics & Gynecology and have an important role in supporting the new Center.

For more details about the department: https://obgyn.stanford.edu/

For more details about the Dunlevie Center: https://dunleviemfm.stanford.edu

Duties include:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

• - Other duties may also be assigned