Important Recruitment Information for this vacancy

Agency Information: Ellsworth Correctional Facility, P.O. Box 107,Ellsworth, KS 67439-2321

About the Position

• Who can apply: Those who meet the minimum qualifications (External Posting)

• Classified/Unclassified Service: Classified

• Full-Time/Part-Time: Full-Time

• Regular/Temporary: Regular

• Work Schedule: Monday through Friday, 7:30 a.m. to 4:00 p.m.

• Eligible to Receive Benefits: Yes

• Veterans' Preference Eligible: Yes

  
  

Compensation: $ $25,688.00 to $29,744.00/annually

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & Vacation leave

• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

• Paid State Holidays (designated by the Governor annually)

• Fitness Centers in select locations

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

  
  

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary: This position serves as an Administrative Assistant in the Mailroom/Post Office.

Job Responsibilities may include but are not limited to the following:

• Sorts and inspects all incoming newspapers, Inmate property, magazines and first-class mail for delivery to unit teams, departments and other institutional offices. Distributes all staff and official mail. Constant awareness of Federal mail codes a must. Proper forwarding of mail for Inmates transferring or paroling. Opens and inspects all incoming mail for contraband, money orders and/or cashiers checks. Delivers all money orders to the Accounting Department. Reads and censors J-Pay email. Processes seized mail for review and appeals, and delivers to appropriate staff. Censors publications for sexually explicit material as described in K.A.R. 44-12- 313 (K.A.R. 44-12-601 (d) (1) E). Notifies EDCF Censorship staff , faxing material to be censored. Maintain data file of censorship notices. Analyzing proper procedures to be used in specific mail situations meeting Federal and institutional mail regulations. Functions as lead worker, assigning work and training others in mail room procedures.
• Enters data on daily logs. Enters Inmate mail data into computer programs including Excel and Microsoft Word. Completes and organizes documentation of logs pertaining to daily, weekly and monthly mail procedures, creating new logs when needed. Post withdrawal of legal and other postage obligations on OMIS. Organizes ACA documentation from material resources. Prepares forms sent to inmates for proper seizure procedures. Corresponds via E-mail and conducts Omis research. Evaluates proper standards to be met in processing inmate mail
• Research of Inmate incoming property on Omis insuring special purchase orders have been purchased by inmates. Weigh logs and stamps outgoing inmate property. Writes certified mail receipts weighs and records inmate paid packages. After due process, supplies postage to authorized inmate and staff outgoing mail.
• Conducts, in Building 5 - Chapel, weekly orientation on mail procedures with newly arrived inmates. Isolates all mail on the “readable” mail list in compliance with General Orders and notify proper staff. Responds to other staff members and Inmates via Form 9’s. Knowledge of Federal mail regulations and KAR’s.
• Requisitions all postage and other supplies utilized for the postal department. Assists in placing General Orders, memorandums, etc., in staff mailboxes. Performs other duties assigned by supervisor.
• Organizes planned actions for increase of mail for specific Federal and facility changes, such as holidays. Training of assistant and relief staff in proper procedures in Federal regulations and departmental rules, regulations, policies and procedures pertaining to mail. Proper mail logs on computer; meets strict deadlines to insure proper mail delivery.

Qualifications

• Education: High School Diploma or GED.
• Licensing & Certification: Must possess a valid Driver's License.
• Minimum Qualifications: One year of experience in general office, clerical, and administrative support work. Education may be substituted for experience as determined relevant by the agency.
• Preferred Qualifications: Proficiency in operation of specific types of office equipment. Computer skills a must. The ability to apply, interpret and explain technical and varied rules and regulations, policies and procedures. Knowledge of operations and maintenance of a variety of office equipment. Basic bookkeeping, ability to follow oral and written instructions, ability to communicate effectively both orally and in writing.
• Post-Offer, Pre-employment Requirements: Must pass a background test and drug screen.

Recruiter Contact Information

• Name: Kimberly K. Seitz
• Email: kimberly.Seitz@ks.gov
• Phone: 785.472.6295
• Mailing Address: P.O. Box 107, 1607 State Street, Ellsworth, KS 67439-0107

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

• Start your draft job application, upload other required documents, and Submit when it is complete.

  • Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

  • Email – sent to the Preferred email on the My Contact Information page

  • Notifications – view the Careers> My Job Notifications page

    
    

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Transcripts

• DD214 (if you are claiming Veteran’s Preference)

• Tax Clearance

• Additional paperwork that is required for this position may be E-mailed to Kimberly.Seitz@ks.gov

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”