Job description

Description:

The Administrative Assistant is responsible for supporting various Modern Builders, Inc. members while performing various administrative and marketing tasks. The ideal candidate should have strong organizational skills, attention to detail, and the ability to work collaboratively in a team-oriented, fast-paced environment. The Administrative Assistant will assist in making travel plans, meeting arrangements, preparing reports, maintaining appropriate filing systems, and using the numerous software programs associated with those responsibilities. Overall, the ideal candidate will oversee the efficient and smooth day-to-day operations of the design, construction, and sales teams within the office.

Job Duties:

· Answer and direct phone calls.

· Organize and schedule appointments.

· Plan meetings and take detailed minutes.

· Write and distribute email, correspondence memos, letters, faxes and forms.

· Assist in the preparation of regularly scheduled reports.

· Develop and maintain a filing system.

· Maintain contact lists.

· Book travel / shipping arrangements.

· Submit and reconcile expense reports.

· Act as the point of contact for internal and external clients.

· Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Skills & Qualifications:

· Experience as an Administrative Assistant or Office Admin Assistant encouraged.

· Knowledge of office management systems and procedures.

· Working knowledge of office equipment, like printers and fax machines.

· Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

· Excellent time management skills and the ability to prioritize work.

· Attention to detail and problem-solving skills.

· Excellent written and verbal communication skills.

· Strong organizational skills with the ability to multi-task.

· Education - High School Diploma or GED

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Janesville, IA 50647: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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