Administration Assistant, Global Policy and Advocacy
Full Time
New York, NY
Posted
Job description
Requisition ID: req40113
Job Title: Administration Assistant, Global Policy and Advocacy
Sector: Advocacy & Government Affairs
Employment Category: Regular
Employment Type: Full-Time
Compensation: USD 28.00 - 32.00 Hourly
Location: Washington DC, USA
Job Description
Background: The International Rescue Committee (IRC) helps people affected by humanitarian crises to survive, recover and rebuild their lives. We deliver lasting impact by providing health care, helping children learn, and empowering individuals and communities to become self-reliant, always focusing on the unique needs of women and girls. Founded in 1933 at the call of Albert Einstein, we now work in over 40 crisis-affected countries as well as communities throughout the U.S., Europe and Latin America.
Both Global Policy and Solutions and Global Advocacy and Influence are dynamic teams that use the power of IRC's ideas to solve the largest challenges facing our clients across the "arc of crisis". Global Policy & Solutions partners with innovative problem solvers, experts and those with lived experience to identify solutions. Meanwhile, Global Advocacy and Influence focuses on partnering with politicians, policy makers and civil society to bring those solutions to life. Both teams take pride in being creative and focused on solutions. We are precise in our tactics, and messages. We lead change year over year, knowing that system change takes dedicated focus while maintaining the flexibility to respond to emerging needs. Finally, we are collaborative, working not only with programs, strategy, research and innovation, and communications teams across the organization. We constantly seek new insights and perspectives from others in the humanitarian sector and beyond.
The Global Strategy and Planning Unit sits between and across the Global Policy and Advocacy Departments, serving as a unifying function to establish and maintain strategic alignment, functional efficiencies, positive and cohesive team environment, and a clear set of priorities across both departments. Specifically, this unit ensures that both Departments are using the same streamlined set of planning tools and processes, setting shared and collaborative priorities, working towards shared and unique goals and objectives as teams with role clarity, conducting discrete and joint strategic planning, and tracking and reporting progress concurrently.
Job Overview/Summary: The Global Policy and Advocacy (P&A) Administration Assistant supports a diverse and critical range of administrative and logistical tasks for the Vice Presidents of Advocacy & Influence and Policy & Solutions. The Administration Assistant reports to the Senior Director for Global Strategy and Planning, works closely with colleagues in offices across the U.S. and Europe, and liaises with external parties. This is a central role for team administration. This person will maintain crucial relationships and collaborate at all levels within and across the teams and across the IRC in support of both Department Vice Presidents. The Administration Assistant position offers the chance to work with a dynamic group of humanitarian professionals and policy experts in a fast-paced, stimulating and exciting environment.
Major Responsibilities:
- Administrative Support: Provide hands-on support to manage high-level internal and external calendar scheduling for both VPs. Serve as interlocutor with partners seeking meetings as needed. Arrange meeting and travel logistics for VPs as needed. Manage VP expense tracking and payment.
- Team Functions: Maintain team calendar and related scheduling and planning. Handle logistics of and VP engagement in team activities and processes.
- Team Coordination and Collaboration: Gather VP inputs for team reporting, communication and organizational processes. Assist with management of communication channels and files. Support management of tasks and activities of VPs, highlighting and tracking demands.
- Meeting and Event Logistics: Work closely with the Department Manager and Office Administrators in Washington, DC, London, New York, Brussels and Berlin to arrange leadership visits relevant to P&A activities and objective. Coordinate the logistics for various appointments, meetings, conference calls and other special events being hosted by the Policy and/or Advocacy teams.
- HR Coordination: Coordinate VP participation in HR processes related to new hires, staff changes and staff departures.
- Steward Gender, Equality, Diversity and Inclusion Efforts: Ensure P&A teams operate in alignment with diversity, equity and inclusion expectations of IRC, and actively support P&A team GEDI efforts and culture. Facilitate VP engagement and leadership in team and organization-wide GEDI actions and planning.
- Teamwork: Support and promote a positive team culture by acting openly and collaboratively, supporting colleagues in their work and sharing credit with other where appropriate. Help develop and facilitate plans and activities to promote a positive and inclusive team environment.
Key Working Relationships:
Position Reports to: Senior Director for Global Strategy and Planning, Policy and Solutions and Advocacy and Influence
Position directly supervises: N/A
Other Internal and/or external contacts:
Internal: Global Policy and Advocacy teams, particularly Global Planning Coordinator and Global Policy & Advocacy Department Manager; President’s Office; Finance; Information Technology; Human Resources; Marketing and Mobilization; Crisis Response, Recovery and Development Department; Resettlement, Asylum and Integration Department
External: Coordinate with event spaces and contractors, NGOs, think tanks, U.S. government agencies, Congress, multilateral institutions and other organizations as needed.
Job Requirements:
Education: Bachelor’s degree in International Relations, Political Science or other related field preferred
Work Experience: 2 years work experience preferred. Administrative experience, or experience managing schedules and coordinating logistics for events or high-level individuals preferred.
Demonstrated Skills and Competencies:
- Excellent organizational and time management skills, including juggling competing demands and timelines and prioritizing tasks appropriately
- Positive, resourceful and flexible approach with ability to problem solve, work productively both in a team environment or independently as needed, and take initiative in a fast-faced environment
- Proven attention to detail
- Strong project management skills
- Solid English language writing, editing, and research skills with a focus on details, including ability to learn and apply IRC style guidelines
- Excellent interpersonal and oral communications skills
- Familiarity with or demonstrated interest in humanitarian aid sector, foreign policy, and/or refugee issues
- Ability to use sound judgment in maintaining confidential information
- Fluency in Microsoft Outlook, Word, Excel and PowerPoint, and ability to learn online web-based applications
- Ambition to develop knowledge by taking on ambitious tasks, and mastering sophisticated content and concepts
- Dedication to advancing equity, diversity, and inclusion at the IRC and in the field more broadly
- Lived experience with conflict or crisis-driven displacement, resettlement, asylum, immigration or migration is an asset in this role
Working Environment: Standard office work environment. Up to 5% travel may be required.
Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and implements policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation
Compensation:
Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
COVID-19 Vaccination Requirement:
In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).
Commitment to Diversity and Inclusivity:
IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
Equal Opportunity Employer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
US Benefits:
We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
#LI-GR1
laviolettawines.com.au is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, laviolettawines.com.au provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, laviolettawines.com.au is the ideal place to find your next job.