• Complete forms and documents to report shop productivity and inventory
• Track, report and handle local petty cash funds, without error
• Type letters, reports, memos and do filing
• Handle incoming and outgoing mail, express packages and parts deliveries/returns
• Use Outlook calendar and e-mail for communication
• Work with HR on onboarding
• Keep office and parts area in an orderly manner
• Maintain physical/computer inventory of company and customer parts
• Order and dispense ground service equipment (GSE) parts and office supplies
• Check parts catalogs for correct part ID; contact vendors for pricing; prepare parts requisitions; assign purchase order numbers
• Conduct physical inventory counts to ensure correct counts and availability of product
• Maintain the MSDS and must fully understand safety regulations
• Bar code all inventory parts for tracking, were applicable
• Update customer GSE maintenance system records manually or in computer
• Operate effectively in an environment with frequent and sometimes stressful changes
• Interact with all levels of the organization, customers, and vendors with a high level of integrity and professionalism
• Strong team player to foster a collaborative team environment within the shop
• Attain company/personal measurable goals and objectives to meet all position objectives
• Effectively acquire, contribute and translate ideas into actions within the work group

REQUIREMENTS/QUALIFICATIONS

• Excellent oral and written communication skills
• Proficiency in Microsoft Word, Excel, Outlook and data entry systems
• Strong organization and administration skills
• Maintains a professional, friendly and positive disposition
• Time management: the ability to organize and manage multiple priorities
• General business knowledge
• Commitment to company vision, mission, and values
• Must type minimum of 40 WPM
• Accurate data input
• Strong math aptitude
• Must be able to maintain absolute confidentiality and discretion
• High School Diploma or GED
• 1 to 2 years administrative office experience
• 1 to 2 years of inventory experience

CONDITIONS OF EMPLOYMENT

Employment is conditional upon successful completion of a pre-employment drug screen and background check that includes employment verification, motor vehicle record (MVR), and school verification.

WORKING CONDITIONS

This job requires sitting and keyboard usage for long periods of time. The employee must occasionally lift and/or move up to 40 pounds. You may or may not be in a climate controlled office. The noise level in the work environment is usually minimal but can vary.