Job description

Job Title: Accounts Payable Admin

Job Type: Full-time direct hire

Job Location: Sunnyvale, CA (Hybrid)

Salary: $70K-80K + Standard Benefits

Work Authorisation: US Citizen/GC

• A candidate that is trustworthy makes good decisions, and can work in a fast-paced environment will be a great fit
• With strong communication and computer skills (Excel: Pivot Tables and Charts/ Formulas, MSWord: Professional Documentation/ Proficient Writing Skills) you will succeed in this role.
• If you enjoy fine details and numbers and are organized, consistent, accountable, able to prioritize, punctual, and dependable, the opportunity to join a great team awaits.
• Construction industry knowledge is a significant plus, management experience is required, and a degree in accounting/finance is preferred.
• We use construction accounting software called SAGE.
• Knowledge of general accounting principles is required.

Job Description

The client is adding a manager position to this essential AP function in the Finance department to aid in the company's fast-growing function.

The AP Admin will join a close-knit AP team of an AP lead, and two AP admins.

Each step in the AP Admin's day is crucial to the big picture of building landmark projects in the bay area and will partner closely with the AP team, other accounting functions and managers, and the project management department.

The Finance team partners with local vendors and suppliers of materials, tools, and building products while working alongside the project management teams to deliver legendary results.

This role in the company has a great deal of responsibility for teamwork, leadership, collaboration, and efficiencies in the department and company

What an AP Admin's day could look like:

* Coordinate with AP Team to ensure all statements are reviewed and reconciled against internal records

* Manage credit card accounts; handle new card and payment requests/processing, statement reconciliations

* Negotiate discounts with vendors and monitor established discount accounts

* Resolve disputed invoices with vendor and/or PM

* Process/enter overhead invoices and intercompany equipment invoices

* Process AP checks, provide AP check registers to CFO, and upload check listing to bank

* Record and reconcile monthly ACH debits

* Void checks in Sage and process stop payment if applicable

* Process bank account reconciliations for monthly close

* Setup new vendors and credit accounts

* Investigate coding errors discovered by True-Up process or otherwise and work to prevent similar future errors

* Provide as-needed client divisional financial reporting, including monthly P&L

* Prepare and file annual 1099 forms

* Assist inter-departments with AP matters

* Conduct AP Team annual performance reviews

Job Type: Full-time

Salary: $58,118.98 - $70,949.74 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• San Rafael, CA 94901: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Sage: 3 years (Required)
• Accounts payable: 3 years (Required)

Work Location: One location

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