Job description

Accounting Clerk position requires strong organizational skills and attention to detail. Performs any combination of following calculating, posting and verifying duties to obtain financial data for use in maintaining accounting records: Compiles and sorts documents, such as invoices and checks, substantiating business transactions; Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts, using calculator or computer; Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals and similar items. May type vouchers, invoices, checks, account statements, reports, and other records, using typewriter or computer. May reconcile bank statements. Ability to compile facts and figures.

QUALIFICATIONS

· High school diploma or GED equivalent.

· Prior bookkeeping related experience.

· Computer literate.

· 7th/8th grade math skills required.

· Ability to communicate effectively with the public and other employees.

· Read, write and speak English fluently.

· No employee will pose a direct threat to the health/safety of self or others.

PERFORMANCE STANDARDS

· CUSTOMER SERVICE: Meet service quality standards that affect guest satisfaction; respond to guest questions or problems in a timely, professional manner.

· WORK HABITS: Meet the hotel standards for work procedures, dress, grooming, attendance, and punctuality; report to work and return from breaks on time; give advance notice when absence is anticipated; require typical amount of supervision; accept work assignments without complaints.

· PERSONAL DEVELOPMENT: Accept opportunities to learn new skills, improve performance or cross-train for other hotel positions; solve routine problems that occur on the job; ask questions when not sure how to complete something; learn new skills as quickly as most others in the same job.

· SAFETY AND SECURITY: Follow the hotel’s recommended safety, security and emergency procedures; follows hotel procedures for key control, lifting heavy objects and/or using chemicals; reports potential security risks and hazardous conditions to management.

· ADMINISTRATION: Maintain accurate records, files, reports, contracts, etc.; frequently produce reports and correspondence that are effective, appropriate for the audience, and grammatically and technically accurate; protect confidentiality of all relevant information; effectively handle clients and guests on the phone by practicing proper phone skills; effectively use computer systems and software to analyze information, produce reports and correspondence.

· FINANCIAL: Remain within budget for department, projects and/or supplies; accounts payable are accurately processed and properly documented; meet standards for accounts receivable; follow procedures in accordance with Internal Audit.

ESSENTIAL FUNCTIONS

· Constantly. Maintain work area neat and organized.

· Constantly. Review and analyze all adjustments and postings processed into the computer.

· Constantly. Verify payments, check for proper application and that deposits are made on a daily basis.

· Frequently. Maintain and audit house banks as outlined in the Internal Audit.

· Frequently. Handle credit card chargebacks in a timely manner.

· Frequently. Make credit checks and obtain approvals to grant credit for direct billing and provide responsive collection efforts for all accounts.

· Frequently. Make daily payroll edits and corrections.

· Frequently. Monitor aging for credits, deposits, overpayments, high balance accounts, and delinquent accounts.

· Frequently. Perform all other duties as assigned by supervisor.

· Frequently. Process new hires, terms, etc., to ensure correct data is input.

· Occasionally. Attend all mandatory meetings.

· Occasionally. Key and transmit payroll via PC.

· Occasionally. Monitor and coordinate employee benefits.

· Occasionally. Run various reports for distribution to departments.

· Constantly. Review daily input for accuracy.

· Frequently. Assist with daily work.

· Frequently. Perform all other duties as assigned by supervisor to include cross training.

· Occasionally. Assist with month-end inventories.

· Occasionally. Other duties as assigned by supervisor.

·

PHYSICAL REQUIREMENTS

· SITTING: Constantly. Sitting in a backed chair behind a desk.

· STANDING/WALKING: Frequently. Required to distribute reports to different hotel departments.

· CROUCHING (BEND AT KNEES): Frequently. When loading computer paper, filing in lower cabinets and drawers, and retrieving records.

· KNEELING/CRAWLING: Frequently. When loading computer paper, filing in lower cabinets and drawers, and retrieving records.

· STOOPING (BEND AT WAIST): Frequently. When loading computer paper, filing in lower cabinets and drawers, and retrieving records.

· TWISTING (KNEES/WAIST/NECK): Rarely.

· CLIMBING: Frequently. Climb stairs.

· BALANCING: Rarely.

· LEG/FOOT USE: Rarely.

· REACHING (OVERHEAD/EXTENSION): Occasionally. Reaching overhead for boxes when conducting a records search.

· HANDLING/GRASPING: Frequently. Sorting and filing of large quantities of paperwork.

· FINGERING/FEELING: Constantly. Calculator and computer keyboard.

· PUSHING/PULLING: Occasionally. Average weight 5 lbs.; maximum weight 25 lbs.

· LIFTING/CARRYING: Occasionally. Average weight 5 lbs.; maximum weight 25 lbs.

· OTHER PHYSICAL DEMANDS: Rarely.

USE OF SENSES

· TALKING IN PERSON: Frequently. With guests, public and employees.

· TALKING ON TELEPHONE: Frequently. With guests, public and employees.

· OTHER SPEECH REQUIREMENTS: Rarely.

· HEARING IN PERSON: Frequently. With guests, public and employees.

· HEARING ON TELEPHONE: Frequently. With guests, public and employees.

· OTHER HEARING REQUIREMENTS: Rarely.

· NEAR VISION: Constantly. Corrected to 20/40.

· FAR VISION: Frequently. Corrected to 20/40.

· DEPTH PERCEPTION: Rarely.

· COLOR VISION: Rarely.

· FULL FIELD VISION: Rarely.

· SMELL: Constantly. Detect potential hazards and odors.

MENTAL REQUIREMENTS

· INTERACTION WITH OTHERS/COMMUNICATIONS SKILLS: Constantly. Professionally deal with difficult situations/people.

· DEADLINES/SHIFT WORK/OVERTIME: Constantly. Meet deadlines as required. Meet multiple priorities of business demands. Adjust to schedule changes and cover shifts on short notice.

· FLEXIBILITY: Frequently. Need to work a variety of hours. Varied tasks under varied conditions.

· PACE: Frequently. Must change pace as business demands.

· HIGHLY REPETITIVE WORK: Frequently. Repetitive work especially at the end of each month.

· ATTENTION TO DETAIL: Frequently. Very important to ensure all transactions are properly recorded.

· OTHER PSYCHOLOGICAL DEMANDS: Frequently. Handle several tasks at one time prior to completion.

ENVIRONMENTAL SETTING

· SAFETY REQUIREMENTS (I.E., CLOTHING, SAFETY EQUIPMENT REQUIRED, ACTIVITIES PERFORMED): Constantly. Adhere to safety standards and procedures.

· EXPOSURES (FUMES, CHEMICALS, VIBRATIONS, HUMIDITY, COLD, HEAT, DUST, NOISE): Rarely.

· OPERATION OF EQUIPMENT/TOOLS/VEHICLES: Constantly. Must be able to operate computers and calculators.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• M3: 1 year (Preferred)
• Accounts receivable: 1 year (Preferred)

Work Location: In person

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